XBOW

Executive Assistant

• Own and manage the CEO’s calendar, ensuring time is allocated effectively against company priorities
• Coordinate internal and external meetings, including leadership meetings, customer meetings, investor meetings, and board-related activities
• Manage complex travel planning, logistics, and itineraries
• Act as a gatekeeper and facilitator, helping prioritize inbound requests and communications
• Prepare meeting agendas, briefing materials, notes, and follow-up actions
• Track action items and ensure important commitments are executed on time
• Coordinate leadership offsites, team events, and executive meetings
• Build and maintain systems that improve organization, communication, and operational efficiency
• Manage sensitive and confidential information with absolute discretion
• Serve as a trusted operational partner to the CEO and leadership team
• Leverage AI and automation tools to improve productivity, organization, and workflow management