Executive Assistant

XBOW

Executive Assistant to CEO managing the CEO’s schedule and coordinating key meetings across leadership and stakeholders. Leveraging AI tools for improved productivity and operational efficiency.

Posted 5/29/2026full-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $135,000 - $220,000 per yearWebsite

About the role

Key responsibilities & impact

Own and manage the CEO’s calendar, ensuring time is allocated effectively against company priorities
Coordinate internal and external meetings, including leadership meetings, customer meetings, investor meetings, and board-related activities
Manage complex travel planning, logistics, and itineraries
Act as a gatekeeper and facilitator, helping prioritize inbound requests and communications
Prepare meeting agendas, briefing materials, notes, and follow-up actions
Track action items and ensure important commitments are executed on time
Coordinate leadership offsites, team events, and executive meetings
Build and maintain systems that improve organization, communication, and operational efficiency
Manage sensitive and confidential information with absolute discretion
Serve as a trusted operational partner to the CEO and leadership team
Leverage AI and automation tools to improve productivity, organization, and workflow management

Requirements

What you’ll need

5+ years supporting founders, CEOs, executives, or senior leadership teams
Exceptional organizational and project management skills
Outstanding written and verbal communication abilities
Strong judgment and ability to prioritize effectively in fast-moving environments
Experience managing complex calendars, travel, and executive communications
Ability to operate independently with minimal oversight
High level of professionalism, discretion, and trustworthiness
Strong attention to detail and follow-through
Comfortable navigating ambiguity and shifting priorities
Demonstrated ability to leverage technology, AI, and automation tools to improve productivity

Benefits

Comp & perks

Competitive salary and equity package
Significant opportunities to progress within the company and shape your career trajectory as we scale
You’ll directly impact XBOW’s mission to revolutionize cybersecurity and protect organizations worldwide

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementcalendar managementtravel planninglogistics managementmeeting coordinationagenda preparationaction item trackingworkflow managementcommunication managementconfidential information management

Soft Skills

organizational skillswritten communicationverbal communicationjudgmentprioritizationindependenceprofessionalismdiscretionattention to detailadaptability