WVU Medicine

HR Onboarding Specialist

WVU Medicine

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Job Level

Junior

Tech Stack

Ruby

About the role

  • Ensure candidates complete all pre-hire activities and are ready for new hire orientation
  • Act as single point-of-contact from offer acceptance through first month of employment
  • Contact candidates weekly to remind and monitor onboarding steps
  • Monitor and adjudicate background checks and verify minimum job requirements
  • Prepare new hire orientation lists for recruitment team
  • Assist with new hire benefits enrollment; confirm dependent eligibility and approve life events
  • Hire new employees into UltiPro, confirming all data fields prior to hire date
  • Respond to escalated requests from candidates, managers, or recruiters and resolve per SLA
  • Provide reports for candidate volumes
  • Execute HR audit programs to support HR & Payroll compliance (I-9, eVerify, OFCCP, WV Cares, DHHR, Joint Commission)
  • Complete necessary system transactions with appropriate reviews, approvals, and verifications

Requirements

  • High school diploma or equivalent and three years of administrative or secretarial experience OR Associate’s degree and two years of administrative or secretarial experience OR Bachelor’s degree and one year of administrative or secretarial experience
  • One year of customer service experience and three years HR administration experience (preferred)
  • MS Office proficiency
  • Experience working with HRIS and ATS systems
  • Excellent attention to detail, organization, and accuracy
  • Ability to build relationships with candidates and HR teams
  • Excellent oral and written communication and listening skills
  • Ability to utilize search tools and knowledgebase tools
  • Ability to follow designed processes and identify opportunities for efficiency and improved effectiveness
  • Exercise good judgment handling sensitive and confidential information
  • Ability to multi-task and prioritize in a fast-paced environment
  • Ability to quickly establish credibility and maintain effective working relationships
  • Physical: Sitting and standing for long periods; working on a computer