Writer

Executive Assistant, COO, CCO

Writer

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • Complex calendar management: manage the COO’s and CCO’s dynamic schedules both internally and externally, understanding key priorities to strategically organize meetings and commitments.
  • International & domestic travel: book and plan all logistics for the COO’s and CCO’s travel, including flights, hotels, ground transportation.
  • Daily agenda & briefings: ensure the COO’s and CCO’s daily agenda is updated and collaborate with internal teams to include comprehensive prep sheets and background information for all external meetings.
  • Event & conference support: provide EMEA on-site support at in-person events and conferences, ensuring seamless logistical execution.
  • Inbox management & correspondence triage the COO’s and CCO’s inbox send prioritize messages, and draft emails on the COO’s and CCO’s behalf to ensure timely, professional, and aligned responses.
  • Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the COO & CCO schedules and regional priorities.
  • Miscellaneous admin support: additional administrative support as needed by the COO and CCO.

Requirements

  • You have 5+ years of experience as an administrative professional supporting a C-level executive, in a fast-paced, high-growth technology company.
  • You are located in London and able to work in a hybrid model, coming into our London office as needed.
  • You have proven experience with heavy calendar management and booking complex international travel.
  • You build and maintain relationships externally with admins and executives.
  • You are highly proficient in Google Workspace and can quickly master new tools.
  • You possess exceptional organizational and time management skills, with an ability to prioritize effectively among competing demands.
  • You are known for your meticulous attention to detail and accuracy.
  • You have direct experience managing logistics for executives' media and event appearances.
  • You are an outstanding communicator with experience coordinating effectively with globally-distributed teams.
  • You are collaborative and self driven
Benefits
  • Generous PTO, plus company holidays
  • Comprehensive medical and dental insurance
  • Paid parental leave for all parents (12 weeks)
  • Fertility and family planning support
  • Early-detection cancer testing through Galleri
  • Competitive pension scheme and company contribution
  • Annual work-life stipends for:
  • Wellness stipend for gym, massage/chiropractor, personal training, etc.
  • Learning and development stipend
  • Company-wide off-sites and team off-sites
  • Competitive compensation and company stock options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementinternational travel logisticsevent logisticsemail draftingstakeholder coordinationadministrative supporttime managementattention to detail
Soft Skills
communicationrelationship buildingorganizational skillscollaborationself-driven