Events Coordinator
Wrapbook
full-time
Posted on:
Location Type: Remote
Location: California • United States
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Salary
💰 $60,700 - $99,700 per year
About the role
- Coordinate logistics for in-person events, including catering, A/V, facilities, swag, and print materials.
- Source and manage vendors to support event production.
- Attend and support events on-site to ensure seamless execution and resolve issues in real time.
- Draft and deploy invitations, confirmations, reminders, and post-event follow-ups across email, landing pages, and other channels.
- Schedule and manage prep calls with speakers and partners.
- Oversee ongoing communications to ensure stakeholders remain aligned and prepared.
- Track and report on event performance, including registration, attendance, attendee feedback, and budget reconciliation.
- Provide recommendations to optimize future events and improve ROI.
Requirements
- 2+ years of experience coordinating events, ideally within SaaS
- Demonstrated ability to manage multiple in-person events at different stages of the cycle (pre-production, live execution, and post-event wrap-up), with the capacity to independently lead 3-4 per quarter.
- Strong organizational and time-management skills with exceptional attention to detail.
- Familiarity with event tools and platforms such as Swoogo (or similar registration platforms), and Asana.
- Self-motivated, proactive, and comfortable working independently in a remote environment.
- Willingness to travel up to 1–2 times per quarter for on-site event support.
Benefits
- Unlimited Paid Time Off
- Work from anywhere in Canada and USA
- Health and Dental benefits
- Up to $1,500 USD/ $2,025 CAD towards IT set up for your home
- Up to 2% matching RRSP / 401K
- Learning and Development opportunities
- Up to $50 USD/ $67.50 CAD towards Internet/Cell phone service
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationvendor managementevent performance trackingbudget reconciliationemail marketingevent logistics managementpre-production planninglive executionpost-event analysisROI optimization
Soft Skills
organizational skillstime-management skillsattention to detailself-motivationproactivityindependent workproblem-solvingcommunication skillsstakeholder managementteam collaboration