WorkWhile

Senior Payroll Analyst

WorkWhile

full-time

Posted on:

Location Type: Hybrid

Location: San Francisco • California • United States

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Job Level

Senior

Tech Stack

C++SQL

About the role

  • Execute full-cycle payroll for ~30,000 U.S. flex and occasional workers (across nearly all 50 states), including new hires, terminations, bonuses, retroactive adjustments, off-cycle runs, and corrections.
  • Participate in system design, requirement gathering, vendor assessments, testing and go-live support.
  • Support maintenance of tax/regulatory compliance: multi-state tax set-ups (income tax, unemployment), local tax nexus, state registrations, filings, remittances, and notices.
  • Administer garnishments, statutory deductions, and year-end filings
  • Perform monthly and quarterly reconciliations tying payroll to GL and other financial systems; support internal audits and documentation of controls.
  • Serve as the subject-matter expert for our in-house payroll system and any related transformation (data migration, automation of reports, vendor transitions). Partner cross-functionally with HR, Finance/Accounting, Worker Support and external providers to deliver seamless payroll experience and continuous improvement.

Requirements

  • 5+ years of U.S. payroll experience, ideally covering multi-state operations and servicing a large hourly front-line employee base.
  • Strong working knowledge of U.S. payroll tax and compliance (state/local income tax, unemployment, garnishments).
  • Experience with payroll systems and comfort working in a transformation setting (system upgrades, migrations, process redesign)
  • Excellent analytical skills—Excel proficiency (lookups, pivots, reconciliations), good data-QA instincts. Familiar with AI products and eager to use AI to increase leverage and speed.
  • Experience utilizing API integrations to manage large-scale data imports and exports for payroll migration/automation
  • Comfort working remotely/hybrid, self-managing, collaborating across functions and time zones.
  • Strong communication skills: able to liaise with internal stakeholders and external providers.
  • Payroll certification (CPP or equivalent) or in progress.
  • Experience with reporting tools or system build (SQL, custom payroll modules) is a plus.
Benefits
  • Remote work culture with opportunities for coworking in SF, NY & Toronto
  • In-person company offsites
  • Medical, dental, & vision coverage
  • Flexible time off
  • 401(k) with employer match
  • WFH stipend to support your home office needs
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
U.S. payrollmulti-state tax compliancepayroll systemsdata migrationautomation of reportsExcelAPI integrationsSQLcustom payroll modulesfinancial reconciliations
Soft Skills
analytical skillsself-managementcollaborationcommunication skillsdata quality assurancecross-functional partnershipproblem-solvingadaptabilityattention to detailremote work proficiency
Certifications
CPPpayroll certification in progress