Executive Assistant
WorkWave
full-time
Posted on:
Location Type: Hybrid
Location: Holmdel • New Jersey • United States
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Salary
💰 $85,000 - $95,000 per year
About the role
- Provide administrative support to the CEO, CFO, and CRO, including managing calendars, scheduling meetings, and handling correspondence.
- Works closely with our Chief of Staff on executing our value creation plan, including assisting with board meeting preparation, quarterly planning and weekly executive meetings.
- Organize and coordinate internal and external meetings, including preparing agendas, materials, and minutes, and ensuring follow-up on action items.
- Arrange complex travel domestic and international itineraries, accommodations, and logistics for domestic and international trips.
- Assist with special projects and initiatives, ensuring timely completion and alignment with company goals.
- Serve as a liaison between the executives and other stakeholders including external customers and internal team members, maintaining effective and professional communication.
- Prepare, review, and manage various documents, presentations, and reports as needed, ensuring accuracy and confidentiality.
- Plan and coordinate logistics for the executives for events, meetings, and conferences, both onsite and offsite.
- Track and reconcile expenses for the executives, ensuring adherence to company policies.
- Assist in managing office operations, including supplies, equipment, and vendor relationships, to ensure a well-functioning work environment.
Requirements
- Bachelor’s degree in Business Administration or a related field; a Master's degree, MBA, or advanced degree is a plus.
- Minimum of 5 years of experience as an Executive Assistant to senior executives, preferably within a SaaS software company.
- Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
- Exceptional written and verbal communication skills.
- Proficiency in Google Workspace (G-Suite), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Ability to maintain discretion and confidentiality in all matters.
- Strong problem-solving skills and attention to detail.
- Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Willingness and ability to travel as needed, including visits to company headquarters (Holmdel, NJ.), remote offices, company events, and trade shows.
Benefits
- Employees can expect a robust benefits package, including health and dental and 401k with company match
- Flexible Time Off policy or generous PTO plan (role dependent) and paid holidays
- Up to 4 weeks paid bonding leave
- Tuition reimbursement
- Robust Employee Assistance Program through TotalCare offering free counseling 24/7/365, plus financial counseling, legal guidance, adoption assistance services and much more!
- 24/7 access to virtual medical care with Teladoc
- Quarterly awards based on peer nominations
- Regional discounts and perks
- Opportunities to participate in charitable events and give back to the community
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting schedulingdocument preparationexpense trackingproject managementtravel coordinationlogistics planningconfidentiality managementreport managementagenda preparation
Soft skills
organizational skillscommunication skillsproblem-solving skillsattention to detailinterpersonal skillsrelationship buildingdiscretiontime managementmultitaskingprofessionalism
Certifications
Bachelor's degree in Business AdministrationMaster's degreeMBA