WorkMotion

Working Student – Executive Assistant

WorkMotion

part-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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Job Level

Entry Level

About the role

  • - Contribute to the expansion and maintenance of WorkMotion’s global operating infrastructure by supporting the set-up and ongoing operations of subsidiary entities across the globe
  • - Plan, prepare and orchestrate key signature processes (digital and physical) involving multiple internal and external stakeholders
  • - Coordinate and ensure clear communication with WorkMotion’s senior leadership to make in-person appointments for signatures and other entity-related tasks
  • - Manage all aspects of document handling from end to end: receiving, forwarding, dispatching via postal services, legalizing (via notary), storing, and archiving both digital and physical documents
  • - Maintain accurate records and organized archiving systems for documents related to subsidiaries and company-wide operations
  • - Liaise with in-country partners and local authorities to support document sharing and meeting compliance requirements for global subsidiary entities
  • - Be involved in ad hoc cross-functional projects related to entity and partner infrastructure operations and process improvements
  • - Provide professional administrative support, including drafting memos, emails, and internal communications on behalf of the team and global entity directors

Requirements

  • - Currently enrolled in a university degree program in Berlin and available to work on-site in Berlin at least 1 day a week
  • - Fluency in written and spoken English and German
  • - Excited and passionate about shaping the future of work and access to global talent
  • - Outstanding interpersonal, communication and collaboration skills with a team player mindset
  • - Detail and solution oriented with strong organizational and administrative skills
  • - Demonstrates ownership; ability to multitask and work effectively in a dynamic and deadline-driven environment
  • - Excellent professional standards, discretion, high level of confidentiality and sound judgement when handling sensitive information
  • Desirable (but not required):
  • - Previous experience in similar role would be a plus, e.g., in a role such as corporate support, administrative assistant, or executive assistant
Benefits
  • - Global, remote, and thriving: We're a global team of talented individuals spread across 26 countries. Our WorkFlex program lets you work from anywhere, anytime. Whether it's a beachside office or a cosy home office, the choice is yours.
  • - Your well-being is our priority: We know mental health matters, which is why we offer a dedicated Well-Being Day—a full day off just to recharge and relax.
  • - Stay connected: Take part in exciting annual team meetups!
  • - Diversity is our superpower: We are proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
interpersonal skillscommunication skillscollaboration skillsorganizational skillsadministrative skillsdetail-orientedsolution-orientedmultitaskingprofessional standardsdiscretion