HR Coordinator
Wonder
full-time
Posted on:
Location Type: Office
Location: Northeast Philly • Pennsylvania • United States
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Salary
💰 $22 - $27 per hour
Job Level
About the role
- Maintain and update personnel files, compliance documentation, and confidential records in alignment with HR policies and guidelines
- Manage the full onboarding process including background checks, drug screens, I-9 verification, orientation scheduling, IT setup, and benefits enrollment
- Post job requisitions, screen candidates, coordinate interviews, and support hiring managers throughout the recruitment process
- Track and process payroll adjustments, timecard corrections, attendance, and missed punches to ensure accurate pay and reporting
- Prepare onboarding documents, conduct orientations, send welcome communications, and ensure completion of compliance and security training
- Serve as a point of contact for HR policy, payroll, and benefits inquiries, escalating complex issues as needed
- Generate and distribute reports on staffing, scheduling, attendance, and turnover metrics for leadership
- Collaborate with managers and HR partners on programs, trainings, compliance updates, and temporary-to-permanent team member conversions
- Maintain I-9 compliance, including document collection, reverifications, and uploads to Workday
- Coordinate employee engagement initiatives, recognition programs, and culture-building activities
- Support facilities and operations by organizing breakrooms, training spaces, and HR communication boards
- Partner with Facilities to issue new hire badges and ensure timely system access setup
- Assist team members with Workday navigation and general HR system use
- Complete other duties as assigned
Requirements
- High school diploma or equivalent preferred
- Previous experience in a retail or a related environment preferred
- At least 1 year of administrative experience (processing data, scheduling, tracking information, using office software)
- At least 1 year of experience administering confidential staff information (e.g., personnel files, compliance data)
- Experience using Workday, Paradox, or other HR and Applicant Tracking Systems (ATS) preferred
- Strong communication skills, with the ability to effectively communicate to diverse audiences
- Excellent problem-solving abilities and a proactive approach to addressing challenges and troubleshooting issues
- Highly organized with the ability to prioritize tasks and manage multiple responsibilities effectively
- Customer-focused mindset with a commitment to delivering exceptional service to candidates and stakeholders
- Ability to own the new hire onboarding experience end-to-end
- Ability to work in a cross-functional team environment with exempt and non-exempt staff
- Ability to work collaboratively in a fast-paced environment and adapt to changing priorities and requirements
- Requires open availability to work mornings, afternoons, evenings, and holidays any day of the week
- Ability to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance
- Bilingual preferred
Benefits
- Competitive salary package including equity and 401K
- Multiple medical, dental, and vision plans to meet all of our employees' needs
- Many benefits and perks that are not listed
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experiencedata processingschedulingtracking informationconfidential staff information managementonboarding experienceI-9 compliancepayroll adjustmentsreport generationemployee engagement initiatives
Soft Skills
strong communication skillsproblem-solving abilitieshighly organizedcustomer-focused mindsetability to prioritize taskscollaborativeadaptabilityproactive approachability to manage multiple responsibilitiesability to work in a cross-functional team
Certifications
high school diploma or equivalent