WizardTales

Executive Assistant – EA to CEO, COO

WizardTales

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇮🇳 India

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Salary

💰 €30,000 - €60,000 per year

Job Level

Mid-LevelSenior

About the role

  • End-to-end calendar management for CEO and COO across multiple time zones
  • Scheduling, rescheduling, and resolving conflicts with clear buffers
  • Enforcing meeting hygiene (agenda, objectives, right participants)
  • Proactively reducing unnecessary meetings and protecting focus time
  • Inbox and message triage (email, LinkedIn, WhatsApp, Slack as applicable)
  • Drafting professional executive-level responses and highlighting decisions needed
  • Preparing meeting briefs, agendas, and pre-reads
  • Taking structured meeting notes and sharing Decisions & Action Items within 2 hours
  • Tracking action items, owners, deadlines, and follow-ups until closure
  • Maintaining a single executive task tracker (ClickUp / Notion / Asana / Jira)
  • Sending daily executive summaries (meetings, priorities, pending decisions)
  • Supporting admin operations such as travel planning, expenses, invoices, and documentation

Requirements

  • 3+ years of experience as an Executive Assistant or Personal Assistant to senior leaders
  • Excellent written and spoken English with professional executive communication skills
  • Strong follow-up discipline and ability to drive tasks to completion
  • High level of organization, confidentiality, and judgment
  • Comfortable working with Google Workspace (Calendar, Docs, Sheets) and Zoom/Meet
  • Ability to overlap 2–4 hours daily with Europe/Berlin time zone
  • Comfortable working remotely with async coordination
Benefits
  • Fully remote role based in India
  • Direct exposure to CEO and COO of a fast-growing cloud platform
  • High ownership and impact — not a passive admin role
  • Flexible working hours with async work allowed
  • Opportunity to grow into a Senior EA role
  • Competitive compensation based on experience
  • Fast decision-making and respect for your time

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementmeeting hygieneinbox triagedrafting executive responsestaking structured meeting notestracking action itemstask trackingtravel planningexpense managementdocumentation
Soft skills
executive communicationfollow-up disciplineorganizationconfidentialityjudgmentproactive problem-solvingtime managementattention to detailadaptabilityremote collaboration