WizardTales

Executive Assistant – EA to CEO, COO

WizardTales

full-time

Posted on:

Location Type: Remote

Location: India

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Salary

💰 €30,000 - €60,000 per year

About the role

  • End-to-end calendar management for CEO and COO across multiple time zones
  • Scheduling, rescheduling, and resolving conflicts with clear buffers
  • Enforcing meeting hygiene (agenda, objectives, right participants)
  • Proactively reducing unnecessary meetings and protecting focus time
  • Inbox and message triage (email, LinkedIn, WhatsApp, Slack as applicable)
  • Drafting professional executive-level responses and highlighting decisions needed
  • Preparing meeting briefs, agendas, and pre-reads
  • Taking structured meeting notes and sharing Decisions & Action Items within 2 hours
  • Tracking action items, owners, deadlines, and follow-ups until closure
  • Maintaining a single executive task tracker (ClickUp / Notion / Asana / Jira)
  • Sending daily executive summaries (meetings, priorities, pending decisions)
  • Supporting admin operations such as travel planning, expenses, invoices, and documentation

Requirements

  • 3+ years of experience as an Executive Assistant or Personal Assistant to senior leaders
  • Excellent written and spoken English with professional executive communication skills
  • Strong follow-up discipline and ability to drive tasks to completion
  • High level of organization, confidentiality, and judgment
  • Comfortable working with Google Workspace (Calendar, Docs, Sheets) and Zoom/Meet
  • Ability to overlap 2–4 hours daily with Europe/Berlin time zone
  • Comfortable working remotely with async coordination
Benefits
  • Fully remote role based in India
  • Direct exposure to CEO and COO of a fast-growing cloud platform
  • High ownership and impact — not a passive admin role
  • Flexible working hours with async work allowed
  • Opportunity to grow into a Senior EA role
  • Competitive compensation based on experience
  • Fast decision-making and respect for your time
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting hygieneinbox triagedrafting executive responsestaking structured meeting notestracking action itemstask trackingtravel planningexpense managementdocumentation
Soft Skills
executive communicationfollow-up disciplineorganizationconfidentialityjudgmentproactive problem-solvingtime managementattention to detailadaptabilityremote collaboration