Within Health

Field Marketing Operations Coordinator

Within Health

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $60,000 - $70,000 per year

About the role

  • Plan and execute regional dinners, partner lunches, conferences, speaking events, and on-site activations
  • Own logistics end-to-end: venue sourcing, reservations/contracts, menus, AV, staffing, run-of-show, and day-of coordination
  • Build event briefs for the field team (objectives, attendee list, talk tracks, materials checklist, follow-up plan)
  • Manage invitation workflows, RSVP tracking, headcounts, and attendee communications
  • Ensure all confirmations are locked 24–48 hours prior
  • Manage conference booth needs: booth ordering, vendor deadlines, shipping/drayage coordination, setup requirements, and onsite readiness
  • Create repeatable playbooks and checklists for each event type to eliminate last-minute scramble
  • Coordinate signage, collateral, table materials, and display assets; ensure on-brand execution
  • Create branded virtual invitations and digital event materials to support webinars, CE programs, and regional activations
  • Own swag ordering and production across apparel and promotional items
  • Maintain inventory counts, storage, packing, and shipping to reps and events
  • Build standardized “field kits” and maintain an approved asset library
  • Produce post-event recaps: attendance, leads captured, meetings booked, learnings, and recommendations

Requirements

  • BA/BS degree or equivalent practical experience
  • 2–5+ years of experience in relevant areas such as field marketing, event operations, marketing operations, sales enablement, executive/event coordination, or commercial operations
  • Demonstrated ability to manage logistics-heavy programs end-to-end
  • Proficiency with common business tools (Google Workspace, Excel/Sheets, PowerPoint/Slides) and project tracking tools
  • Comfortable working cross-functionally with Marketing, BD/Sales, Operations, and external partners
  • Experience in healthcare, mental health, or referral-driven growth environments
  • Familiarity with CRM basics (Salesforce) for lead routing and follow-up tracking
  • Light creative production literacy (print specs, proofing, vendor file requirements)
Benefits
  • Up to 25-35% travel
  • Work-from-home 65-75% of the time
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planninglogistics managementvenue sourcingRSVP trackinginventory managementpost-event analysiscreative production literacycollateral coordinationswag orderingdigital event materials creation
Soft Skills
cross-functional collaborationcommunicationorganizational skillsattention to detailproblem-solvingtime managementleadershipadaptabilitystrategic thinkingteamwork
Certifications
BA/BS degreeevent planning certificationproject management certificationmarketing certificationCRM certification