Project Coordinator
Willdan
full-time
Posted on:
Location Type: Office
Location: New York City • New York • United States
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Salary
💰 $67,000 - $68,000 per year
About the role
- Manage intake of new projects into the program, including gathering and reviewing required project documentation from applicants.
- Review utility account numbers, prior project data, and other materials to provide timely verification of account eligibility and assignments.
- Organize and shepherd projects through the intake stage using Willdan’s proprietary data management software, Excel-based trackers, and project management tools.
- Communicate professionally with the utility client and program participants on account eligibility and project intake processes.
- Onboard contractors to the program and ensure all required information is provided including tax forms, certificate of insurance, trade licenses and payment information.
- Track deadlines for licenses and MWBE certification and request updated documents from participating contractors.
- Assist with tasks as needed related to project processing, such as assigning projects for inspections based on eligibility criteria and inspector capacity.
- Support accounting tasks, including reviewing payee documentation for accuracy and generating incentive payment vouchers within designated timeframes.
- Generate and review program reports.
- Assist with data analysis and system clean-up.
- Provide support for additional tasks as needed to ensure program success.
- Participate in team meetings and trainings to build program knowledge and learn program systems and workflows.
Requirements
- Associate’s or Bachelor’s degree and/or relevant certifications in business administration, finance, project management or similar field.
- Knowledge of and interest in energy efficiency technologies/programs and the multifamily weatherization and electrification industry.
- 2-3 years of office management, administration, and/or accounting experience, ideally in the energy efficiency, multifamily housing, or construction industries.
- Strong organizational skills with the ability to manage and closely monitor multiple ongoing tasks and workflows.
- Positive, customer-oriented attitude and excellent written and verbal communication skills to coordinate effectively with clients, program participants, and staff.
- Able to quickly and comfortably use software and reporting tools, including project/data management systems, spreadsheets, and Excel-based reports.
- Able to internalize program and project requirements to inform decision-making in a fluid environment.
- Responsive, nimble, and highly detail-oriented in handling all assigned tasks.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data analysisproject managementaccountingdocument verificationproject processingreport generationdeadline trackinginspector assignment
Soft Skills
organizational skillscustomer-oriented attitudewritten communicationverbal communicationdetail-orientedresponsivenessnimbleness
Certifications
Associate’s degreeBachelor’s degreecertifications in business administrationcertifications in financecertifications in project management