Executive Assistant – CEO
Wikimedia Foundation
contract
Posted on:
Location Type: Remote
Location: Arizona • California • United States
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Salary
💰 $37 - $49 per hour
About the role
- Manage complex calendar scheduling for the CEO, with internal and external stakeholders across time zones
- Support scheduling Board and Committee meetings
- Arrange domestic and international travel arrangements for the CEO
- Prepare and submit expense reports and manage reimbursements for the CEO and Board of Trustees
- Partner with the internal Admin team on scheduling logistics related to cross-team initiatives and projects
- Support logistics and planning for in-person events including venue selection and catering
- Support scheduling and project management work for other Foundation special projects as needed.
Requirements
- Exceptional attention to detail and strong commitment to accuracy
- Experience consistently producing high-quality work, managing multiple tasks, and executing under deadlines, occasionally during high-pressure situations
- Proven track record of handling confidential and sensitive information with discretion and professionalism
- Experience anticipating prep and coordination meetings for large scale and strategic projects
- Demonstrated ability to work independently and as part of a team
- Excellent organizational and communication skills
- Experience working with organizations both inside and outside the U.S.
- Experience working in the non-profit sector and/or a tech-focused organization
- Enthusiastic about finding ways to add culture-building and connection opportunities and/or creative touches to your work
- General understanding of the existing landscape of the Wikimedia movement
- Passion for our mission to share free knowledge with the world
Benefits
- Competitive salaries
- Professional development opportunities
- Remote work options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
attention to detailcommitment to accuracyhigh-quality workmanaging multiple tasksexecuting under deadlineshandling confidential informationdiscretionprofessionalismorganizational skillscommunication skills