Wider Circle

Temporary Executive Operations Partner – SVP Support

Wider Circle

contract

Posted on:

Location Type: Remote

Location: Florida • United States

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Salary

💰 $30 per hour

Job Level

Lead

About the role

  • Prepare, organize, and maintain meeting agendas aligned to priorities and goals
  • Capture meeting notes, decisions, and action items
  • Track follow-ups, deadlines, and ownership to completion
  • Maintain a running log of decisions and commitments
  • Proactively flag risks, blockers, or stalled work
  • Support preparation for key internal and external meetings
  • Translate strategic conversations into clear next steps
  • Track cross-functional initiatives that span multiple teams
  • Coordinate inputs, updates, and materials across stakeholders
  • Maintain visibility into timelines, dependencies, and progress
  • Support short-term projects, pilots, or time-bound initiatives
  • Draft meeting recaps, internal updates, and leadership summaries
  • Ensure decisions and changes are clearly documented and shared
  • Prepare briefing documents, talking points, or one-pagers
  • Act as a routing point for inbound requests to help reduce noise
  • Support clarity and alignment across teams working with the SVP
  • Keep administrative functions organized and running smoothly
  • Manage documentation, trackers, and shared resources
  • Maintain systems and processes that help the SVP stay focused and efficient
  • Anticipate upcoming deadlines, commitments, and prep needs
  • Standardize meeting formats, agendas, and note-taking practices
  • Build and maintain templates (agendas, trackers, dashboards)
  • Keep Notion organized, current, and usable
  • Identify gaps where work falls through and propose improvements
  • Document lightweight processes to improve consistency and clarity
  • Provide input and thought partnership when appropriate
  • Help frame decisions by summarizing options and tradeoffs
  • Take on ad hoc tasks in support of SVP goals and priorities

Requirements

  • Exceptionally organized and detail-oriented
  • Strong written communication and follow-up skills
  • Comfortable working in Notion and managing multiple workstreams
  • Proactive, reliable, and able to anticipate needs
  • Able to operate with discretion and sound judgment
  • Comfortable supporting both administrative and execution-focused work
Benefits
  • $30 per hour
  • 25-30 hours per week
  • Flexible schedule ( Temporary / Contract / Consultant)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
exceptionally organizeddetail-orientedstrong written communicationfollow-up skillsproactivereliableable to anticipate needsdiscretionsound judgment