Executive Assistant, Procurement – Logistics
Western Digital
full-time
Posted on:
Location Type: Remote
Location: Arizona • Washington • United States
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Salary
💰 $69,236 - $98,118 per year
About the role
- Manage and prioritize a dynamic, global calendar for the CPLO
- Coordinate with Operations, Finance, Legal, HR, Logistics, and Procurement leadership teams to secure aligned meeting windows
- Ensure agendas, readouts, and briefing materials are prepared in advance for executive meetings and business travel
- Guard executive time by triaging incoming requests and aligning priorities to business needs
- Coordinate internal leadership meetings, cross-functional reviews, supplier meetings, and offsites
- Prepare meeting packets, pre-reads, and action trackers
- Act as a proxy for routine communications, approvals, and inquiries
- Manage approval workflows (e.g., purchase orders, travel, expense, HR forms) in line with organizational policies
- Draft meeting summaries and ensure follow-up actions reach accountable owners
- Coordinate complex domestic and international travel, including itineraries, logistics, and documentation
- Prepare expense reports and partner with the Procurement Operations and Finance teams on purchase orders, vendor engagement processes, and system workflows
- Support the CPLO on cross-functional projects by gathering inputs, coordinating stakeholders, and tracking milestones
- Serve as a central coordination point across the Procurement & Logistics administrative community
Requirements
- 5+ years supporting senior executives in a public company, preferably in Operations, Supply Chain, or Procurement
- Demonstrated experience managing complex global calendars and multi-leg travel
- Strong judgment, discretion, and ability to manage confidential information
- High proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Excellent written and verbal communication skills
- Proven ability to manage competing priorities in a fast-paced, evolving environment
- Strong organizational and critical-thinking skills
- Collaborative, dependable, and proactive workstyle
- Professional presence and ability to represent the CPLO’s office effectively
Benefits
- Comprehensive package of benefits including paid vacation time
- Paid sick leave
- Medical/dental/vision insurance
- Life, accident and disability insurance
- Tax-advantaged flexible spending and health savings accounts
- Employee assistance program
- Other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
- Tuition reimbursement
- Transit benefits
- Employee stock purchase plan
- Sandisk Savings 401(k) Plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationmeeting preparationworkflow managementexpense reportingproject coordinationstakeholder managementaction trackingdocument preparation
Soft Skills
judgmentdiscretionconfidentialitycommunicationorganizational skillscritical thinkingcollaborationdependabilityproactivityprofessional presence