Western Digital

Senior Workday Payroll Specialist

Western Digital

full-time

Posted on:

Location Type: Remote

Location: Remote • California • 🇺🇸 United States

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Salary

💰 $78,914 - $111,780 per year

Job Level

Senior

About the role

  • Lead involvement in the Workday system implementation project for payroll and time tracking modules.
  • Participate in project-related meetings with key stakeholders and third-party vendors, including Workday, ADP, Experian, and Dayforce.
  • Engage in requirement-gathering sessions and provide enhancement recommendations for the new system.
  • Perform End-to-End Testing, Parallel Testing, Data Validation, and Regression Testing or Workday projects.
  • Take primary responsibility for U.S. payroll processing in Workday after go-live, including end-to-end payroll reconciliation, payroll tax audits, and compliance with federal, state, and local regulations before committing payroll each pay cycle.
  • Partner with the U.S. Payroll Manager and other specialists to ensure complete accuracy of all U.S. payrolls processed in Workday.
  • Identify enhancement opportunities in response to changing business needs, with a strong focus on automation and system optimization to streamline payroll processing.
  • Stay up to date with Workday releases each year and recommend changes to improve departmental functionality and overall success.
  • Troubleshoot payroll and time sheet related errors in Workday from a payroll operations perspective.
  • Conduct regular audits of payroll tax processes to identify discrepancies, ensure compliance, and recommend process improvements.
  • Maintain Standard Operating Procedures (SOPs) for Workday Payroll Processing and update them as needed.
  • Provide backup payroll support for Mexico, Brazil, Canada, and Argentina payroll operations.
  • Respond to payroll inquiries from employees, business partners, and external vendors with professionalism and accuracy.
  • Participate in system upgrades, vendor transitions, and compliance reviews related to payroll tax.
  • Manage data integrity across multiple systems, ensuring consistency and accuracy of tax-related data.
  • Support payroll-related projects and initiatives, including automation, process optimization, and compliance enhancements.
  • Assist with internal and external payroll tax audits, including documentation preparation, issue resolution, and stakeholder coordination.
  • Ensure compliance with federal, state, and local payroll regulations.
  • Other duties as assigned, including but not limited to QTD reconciliation, year-end activities, and audits as required.

Requirements

  • Bachelor’s degree in accounting, Finance, Human Resources, or a related field, or equivalent professional experience.
  • Minimum of 5 years of relevant experience, with a strong focus on Workday Payroll and Time Tracking modules, and extensive hands-on exposure to end-to-end U.S. Workday payroll processing (MUST).
  • Successfully led at least two Workday implementations.
  • Strong analytical, problem-solving, process mapping, and project management skills.
  • Excellent communication skills, both written and verbal.
  • Ability to multitask and thrive in a fast-paced environment.
  • Proven ability to build strong partnerships and collaborate effectively across cross-functional teams.
  • Hands-on experience with a variety of system applications, including: Workday Payroll and Time Tracking (MUST) Workday Certified in U.S. Payroll/Fundamentals Ceridian Dayforce ADP Celergo and ADP Smart Compliance Various ticketing systems and time & attendance platforms within a multi-country payroll model
Benefits
  • Paid vacation time
  • Paid sick leave
  • Medical/dental/vision insurance
  • Life, accident and disability insurance
  • Tax-advantaged flexible spending and health savings accounts
  • Employee assistance program
  • Other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
  • Tuition reimbursement
  • Transit benefits
  • Employee stock purchase plan
  • 401(k) Plan

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Workday PayrollWorkday Time TrackingEnd-to-End TestingParallel TestingData ValidationRegression TestingPayroll ReconciliationPayroll Tax AuditsProcess OptimizationAutomation
Soft skills
Analytical skillsProblem-solvingProcess mappingProject managementCommunication skillsMultitaskingCollaborationPartnership building
Certifications
Workday Certified in U.S. PayrollWorkday Fundamentals