Western Colorado University Foundation

Program Assistant

• Coordinate course scheduling and support faculty communication, including creating and updating course schedules, payment to faculty, syllabi tracking, and faculty support
• Assist with purchasing and budget tracking, including processing invoices and reconciling expenses according to university procedures
• Support scholarship processes by tracking awards, maintaining records, and coordinating communication with students and the Foundation
• Organize and execute program events such as graduation, including logistics, communication, and day-of coordination
• Maintain and update program materials and digital content, including website updates and social media
• Provide general administrative support, including meeting scheduling, note-taking, data tracking, and maintaining accurate student and program records in university systems
• Provide individualized academic advising support for approximately 75–120 students
• Interpret degree requirements, monitor academic progress, and provide proactive academic success strategies
• Assist students with registration and navigating academic policies and systems such as Workday and Canvas
• Refer students to appropriate campus resources
• Maintain accurate advising records and participate in advising-related trainings and meetings
• Perform other related duties as assigned

Online Professional Studies Program Assistant – Academic Advisor