Online Professional Studies Program Assistant – Academic Advisor

Western Colorado University Foundation

Online Program Assistant and Academic Advisor supporting adult degree-completion students at Western Colorado University. Coordinating program operations, advising 75–120 students, and assisting with enrollment and academic success.

Posted 8/18/2026full-timeRemote • Colorado • 🇺🇸 United StatesJunior💰 $46,000 - $48,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in academic advising, student services, and administrative support, with a strong focus on communication, organization, and attention to detail. Proficient in managing course scheduling, budget tracking, and maintaining accurate student records within university systems.

Highest-signal resume keywords

Academic AdvisingBudget TrackingMicrosoft Office ProficiencyCourse SchedulingStudent Services

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget TrackingCourse SchedulingData TrackingRecord ManagementSyllabi TrackingInvoice ProcessingAcademic Progress MonitoringEvent CoordinationDigital Content ManagementConfidentiality Maintenance

Soft Skills

CommunicationOrganizationTime ManagementAttention to DetailCollaboration

Tools & Technologies

WorkdayCanvas

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Student ServicesAcademic AdvisingUniversity ProceduresProgram LogisticsScholarship Processes

About the role

Key responsibilities & impact

Coordinate course scheduling and support faculty communication, including creating and updating course schedules, payment to faculty, syllabi tracking, and faculty support
Assist with purchasing and budget tracking, including processing invoices and reconciling expenses according to university procedures
Support scholarship processes by tracking awards, maintaining records, and coordinating communication with students and the Foundation
Organize and execute program events such as graduation, including logistics, communication, and day-of coordination
Maintain and update program materials and digital content, including website updates and social media
Provide general administrative support, including meeting scheduling, note-taking, data tracking, and maintaining accurate student and program records in university systems
Provide individualized academic advising support for approximately 75–120 students
Interpret degree requirements, monitor academic progress, and provide proactive academic success strategies
Assist students with registration and navigating academic policies and systems such as Workday and Canvas
Refer students to appropriate campus resources
Maintain accurate advising records and participate in advising-related trainings and meetings
Perform other related duties as assigned

Requirements

What you’ll need

Bachelor’s degree
1–2 years of experience in academic advising, student services, or administrative support
Ability to work independently and collaboratively
Ability to manage multiple tasks
Ability to maintain confidentiality
Proficiency with Microsoft Office
Strong communication, organization, and time management skills
Attention to detail in managing records, documents, and program logistics
Required application attachments: letter of application, resume, and contact information for three references

Benefits

Comp & perks

Shared premiums for a comprehensive health insurance plan
Dental insurance
Retirement plan
Life insurance
Other insurance options
Free tuition for dependents enrolled full time in undergraduate programs for up to four years after one year of employment