Wellist

Sales Operations Associate

Wellist

full-time

Posted on:

Location Type: Hybrid

Location: Boston • Massachusetts • United States

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About the role

  • Own end-to-end scheduling for high-stakes internal and external meetings—persistently and creatively working through blockers to secure time with senior executives.
  • Proactively manage complex calendars for the CEO and Commercial Advisors, ensuring priorities are protected and outcomes are clear.
  • Anticipate conflicts and take initiative to resolve them before they become issues.
  • Maintain absolute accuracy and completeness of all growth-related activity in our CRM—no gaps, no stale data.
  • Ensure every meeting, decision, and next step is documented and actionable.
  • Actively track follow-ups and deadlines, holding yourself and others accountable to execution.
  • Own the operational execution of senior-level executive experiences, including in-person CHRO salons and working sessions, intimate dinners with HR and healthcare leaders, and virtual lunch-and-learns and roundtables.
  • Conduct persistent, professional phone and email outreach to HR executive offices.
  • Deliver timely reporting and operational updates to the CEO and Commercial Advisors.
  • Serve as a trusted extension of senior leaders by preparing materials, proofreading communications, and ensuring executives are always well-prepared.

Requirements

  • 2–5 years of experience in growth operations, executive support, sales operations, or high-ownership administrative roles.
  • A demonstrated track record of taking ownership and driving outcomes in fast-paced environments.
  • Exceptional organizational skills and extreme attention to detail.
  • Comfort working directly with senior executives and external leaders.
  • Strong written and verbal communication skills with a polished, professional tone.
  • Persistence, grit, and resourcefulness—you don’t wait to be told what to do.
Benefits
  • Excellent medical, dental, and life insurance
  • Generous PTO
  • 401(k) contribution

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft skills
organizational skillsattention to detailcommunication skillspersistencegritresourcefulnessinitiativeaccountabilityprofessionalismownership