Webflow

Executive Assistant, Engineering

Webflow

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $76,000 - $105,000 per year

About the role

  • Calendar & Inbox Management: Strategically, and with timeliness, manage calendars & inboxes, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals.
  • Meeting Coordination: Coordinate and facilitate leadership meetings, engineering planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the Engineering organization by tracking key deliverables, follow-ups, and action items.
  • Project/Event Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the Engineering Department.
  • Travel Arrangements: Organize travel for executives, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites and events.
  • Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.
  • Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow.
  • Push the boundaries of what’s possible for the team — and for you. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together.
  • Bring an AI-first mindset to daily operations and problem solving, with a demonstrated ability to go beyond basic tools like ChatGPT. You’ll ideally leverage modern AI automation platforms to streamline workflows, manage information, and improve team efficiency.

Requirements

  • Has 4+ years of experience supporting multiple senior executives as an executive assistant in a fast-paced tech environment, ideally at a remote-first company.
  • Have planned multiple large team offsites (both in person and virtual), with the knowledge on how to prepare, budget, handle hotel contracts, and execute offsites successfully.
  • Are highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
  • Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization.
  • Must be proficient with Google Workspace apps and Slack (we are a heavy Slack culture).
Benefits
  • Ownership in what you help build.
  • Health coverage that actually covers you.
  • Support for every stage of family life.
  • Time off that’s actually off.
  • Wellness for the whole you.
  • Invest in your future.
  • Monthly stipends that flex with your life.
  • Bonus for building together.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementinbox managementmeeting coordinationproject managementevent planningtravel arrangementsinformation flow managementstakeholder managementAI automationbudget management
Soft skills
organizational skillsdetail-orientedcommunication skillscollaborationaccountabilityproblem solvingrelationship buildingadaptabilitytime managementinitiative