We Clone You

Virtual Assistant – Transaction Coordinator / Closing Specialist

We Clone You

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $4 - $12 per hour

Job Level

Junior

About the role

  • Data entry into compliance software and internal systems;
  • Support licensed agents with back-end transaction tasks;
  • Schedule inspections and manage limited transaction-related communication;
  • Maintain and update transaction records in **Trello;**
  • Ensure all documentation is complete, accurate, and compliant;
  • Follow established internal processes without high-level decision-making;
  • Manage real estate transactions from contract to close (buyer & seller sides);
  • Handle 20+ active files simultaneously;
  • Track deadlines, contingencies, compliance requirements, and milestones;
  • Prepare, review, and organize contracts, disclosures, addendums, and closing statements;
  • Serve as the primary point of contact for clients, agents, lenders, title & escrow;
  • Schedule inspections, appraisals, title work, and closings;
  • Maintain clean and compliant digital transaction files;
  • Use **Lofty CRM**, **SkySlope**, **SISU**, and **Google Drive;**
  • Identify workflow inefficiencies and propose process improvements;
  • Support multiple agents with consistent execution;

Requirements

  • 1+ year managing U.S. real estate transactions (contract-to-close);
  • Strong understanding of U.S. real estate contracts and compliance;
  • High attention to detail and strong organizational skills;
  • Excellent written and spoken English;
  • Ability to follow structured systems independently;
  • Proven ability to manage high transaction volume;
  • Experience with **Follow Up Boss** or **BoldTrail** is a plus;
  • Willing to complete a DISC assessment;
Benefits
  • Work from home
  • Payment in dollars per working hour (40-hour week)
  • Starting salary between **4$ - 12$** per hour depending on your experience, with room for raises based on performance
  • A workplace that values its people
  • Professional development opportunities to grow your career
  • Be part of a supportive team that values your input and achievements
  • **Referral bonus:** If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients
  • **Remember to upload your data in English, please. Including your resume.**
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entrytransaction managementcontract preparationcompliance documentationworkflow improvementdeadline trackingreal estate contractstransaction record maintenancecommunication management
Soft Skills
attention to detailorganizational skillsindependent executioncommunication skills