We Clone You

Executive Assistant

• NDA review and negotiation (core function);
• Read, interpret, and analyze complex legal language;
• Apply client-specific written policies to ensure compliance;
• Edit documents using **track changes;**
• Negotiate with opposing counsel via email until a clean, executable final version is reached;
• Prepare documents for client signature;
• Log into the firm’s secure email/chat/server system and manage incoming work throughout the shift;
• Maintain continuous communication coverage for assigned time zone;
• Complete an end-of-shift checklist daily;
• Work independently while following strict rules and structured workflows;
• Learn all tasks manually for the first **6 months** (AI tools will be permitted after proficiency & trust are established);
• Eventually incorporate firm’s automation tools to enhance productivity (post-training period);

Virtual Assistant – Paralegal

• Optimize YouTube channels for organic growth (SEO, tags, titles, thumbnails, retention strategies);
• Analyze channel metrics and provide actionable insights;
• Research trends, competitors, and best practices to boost visibility;
• Manage video uploads, descriptions, and audience engagement;
• Run and optimize **Google Ads campaigns;**
• Apply basic video editing skills when needed;
• Leverage real estate knowledge to tailor content strategies;

Virtual Assistant – YouTube Organic Growth Specialist

• Manage real estate transactions from contract to close, ensuring accuracy and timeliness;
• Review, organize, and track all contracts and documents to ensure compliance;
• Coordinate with clients, agents, lenders, and escrow officers to ensure smooth closings;
• Keep detailed records and maintain organized digital files;
• Maintain timelines and follow up on critical dates and deliverables;
• Communicate professionally with all parties involved in the transaction;
• Use CRM systems, spreadsheets, and checklists to manage multiple files simultaneously;
• Prepare summaries and updates for management or team leads;
• Utilize transaction coordination tools, CRM software, and cloud-based systems (training provided);
• Support digital document management, data entry, and automation processes;
• Leverage ChatGPT or other AI tools for drafting and reviewing correspondence when appropriate;

Virtual Assistant – Transaction Coordinator

• Create, maintain, and analyze reports to identify key trends and cost-saving opportunities;
• Perform accurate data entry, validation, and organization across multiple systems;
• Generate insights and visual summaries to support decision-making;
• Collaborate with team members and stakeholders to clarify goals, gather information, and align deliverables;
• Interpret and adapt to different communication styles to ensure clear understanding across departments;
• Track and follow up on action items to ensure timely project completion;
• Proactively identify issues, suggest solutions, and implement process improvements;
• Support workflow optimization and reporting efficiency across tools and teams;

Virtual Assistant – Data Analysis

Ecommerce

• We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in e-commerce & customer service to join our client's team and take their operations to the next level.; Manage and update Shopify store (products, SEO alignment, store optimization); Handle Etsy store management, including listing optimization for visibility and conversions; Manage TikTok Shop setup, marketing, and daily operations; Respond quickly and professionally to customer inquiries on Etsy, TikTok Shop, Instagram, and Shopify; Provide clear, helpful, and polite communication to ensure customer satisfaction and prevent lost sales; Track conversations, follow up in a timely manner, and escalate complex cases when needed; Create and implement content strategies for TikTok, Instagram, and Pinterest; Edit and schedule engaging short-form videos, staying aligned with current trends; Maintain consistent branding across platforms; Suggest content ideas that increase engagement and drive sales; Manage campaigns using Flodesk (or similar tools); Design newsletters and graphics using Canva; Track and report performance (open rates, CTRs); Support sales funnel creation and management to increase conversions; Report on growth metrics: followers, engagement, customer messages resolved, sales impact; Provide actionable, data-driven suggestions for improvement;

Virtual Assistant, E-commerce & Customer Service

• We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance.
• Manage and coordinate appointments, showings, and open houses.
• Draft and prepare real estate documents such as contracts and agreements.
• Organize and update property listings on various real estate platforms.
• Maintain accurate and up-to-date client databases.
• Conduct market research and provide insights into current real estate trends.
• Prepare Comparative Market Analysis (CMA) reports for clients.
• Respond to inquiries from clients, providing timely and accurate information.
• Build and maintain positive relationships with clients, partners, and stakeholders.
• Assist with social media management and content creation.
• Edit videos and create marketing materials to boost client engagement.
• Conduct cold calls to potential clients and assist in lead generation.

Virtual Assistant – Paralegal

Virtual Assistant – YouTube Organic Growth Specialist

Virtual Assistant – Transaction Coordinator

Virtual Assistant – Data Analysis

Virtual Assistant, E-commerce & Customer Service

Virtual Assistant – Real Estate