Plays a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted.
Supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance.
Manages a portfolio of faculty post-award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department.
Provides oversight and day-to-day management of research administration.
Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for complex proposals.
Works with faculty in proposal preparation and submission.
Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
Acts as liaison between the Chair, Faculty, and Department Administrators (DAs).
Stays current on federal and university developments regarding research administration and complex regulations.
May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other departments.
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
Prepares and reviews all agency forms for submission.
Enters grant budgeting documents on-line, as needed.
Obtains PI and institutional signatures for proposal submissions.
Initiates subaward setup through SUBS system.
Uploads pre-award documents and handoffs to Post-award to enter fund number.
Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts.
Serves as responsible for the oversight and management of research administration.
Implements and maintains procedures to ensure efficient workflow; responsible for the proper training of staff.
Manages reviews of more complex notice of award (NOA), including tracking and maintaining online database of grants submitted, awarded, rejected.

Requirements

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Relevant Experience (4 Years)
Grants Administration (2 Years)
Knowledge of S2S and SUBS systems (preferred).
Knowledge of agency guidelines (preferred).
Skills: Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Learning Systems, Maintaining Composure, Microsoft Excel, Microsoft Word, Oral Communications, Regulatory Compliance, Supervisory Management, Workday Software, Written Communication.

Benefits

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
4 weeks of caregiver leave to bond with your new child.
Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Grants AdministrationBudgetingProposal PreparationRegulatory ComplianceData AnalysisGrant SubmissionJust-in-Time RequestsComplex ProposalsS2S SystemSUBS System

Soft Skills

Analytical ThinkingInterpersonal CommunicationDeadline ManagementMaintaining ComposureOral CommunicationWritten CommunicationSupervisory ManagementTrainingCollaborationProblem Solving