Wall Street Prep

Learning Operations Coordinator – Contractor, Part-Time

Wall Street Prep

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Location Type: Remote

Location: United States

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Salary

💰 $35 per hour

Job Level

Junior

About the role

  • Own the end-to-end staffing process for all training seminars
  • Send staffing requests to instructors and manage availability collection
  • Compile and present instructor options to the CLO for review
  • Confirm final instructor assignments based on CLO direction
  • Serve as the primary point of contact for all instructor staffing communication
  • Maintain accurate and up-to-date staffing records across Asana and internal tracking systems
  • Track instructor assignments, seminar dates, and compensation details
  • Ensure alignment and consistency across all internal systems and documentation
  • Communicate finalized staffing decisions to the Program Management team in a timely manner
  • Ensure clarity and alignment across stakeholders to minimize back-and-forth
  • Proactively flag gaps, changes, or risks related to staffing
  • Support the CLO and Learning Advisor on operational priorities and initiatives
  • Assist with coordination of seminar preparation and content-related projects
  • Take on ad hoc operational tasks to ensure smooth day-to-day team execution

Requirements

  • 1–3 years of experience in operations, coordination, project support, or a similar role
  • Experience in a fast-paced, detail-driven environment preferred
  • Prior experience supporting logistics, scheduling, or staffing coordination is a plus
  • Exceptional attention to detail with the ability to manage multiple workflows simultaneously
  • Strong organizational and time management skills in a high-volume environment (20+ programs/month)
  • Clear and professional written communication, especially over email
  • High level of responsiveness, reliability, and follow-through
  • Comfort working with systems such as Asana, Google Sheets/Excel, and shared drives
  • Ability to manage ambiguity and adapt to changing schedules and priorities
  • Proactive mindset with the ability to chase down missing information and close loops independently
  • Process-oriented thinker with a focus on improving efficiency and reducing friction.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
attention to detailorganizational skillstime managementwritten communicationresponsivenessreliabilityproactive mindsetadaptabilityprocess-oriented thinkingability to manage ambiguity