Waabi

Senior Manager, Workplace Portfolio

Waabi

full-time

Posted on:

Location Type: Hybrid

Location: California • Pennsylvania • United States

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Salary

💰 $177,000 - $245,000 per year

Job Level

Senior

About the role

  • Develop and execute a long-term facilities portfolio strategy aligned with the company's growth plans, financial objectives, and cultural values inclusive of office spaces, R&D Workshops and business operational spaces.
  • Manage all aspects of real estate transactions, including lease negotiations, renewals, expansions, and dispositions.
  • Partner with internal stakeholders (e.g., HR, IT, departmental leaders) to understand space requirements and develop innovative solutions for efficient space utilization.
  • Develop and manage capital expenditure budgets for facilities projects, including new construction, renovations, and major equipment upgrades.
  • Provide strategic view on desired vendor strategy and landscape to guide Facility Operations team.
  • Collect, analyze, and report on key facilities metrics to inform decision-making and demonstrate portfolio performance.
  • Drive and support sustainability initiatives across the facilities portfolio.
  • Collaborate closely with internal teams such as Finance, Legal, HR, IT, and individual business units.
  • Effectively communicate facilities strategies, plans, and performance to executive leadership and other relevant stakeholders.

Requirements

  • Bachelor degree or higher.
  • Advanced degrees, certifications or licenses in real estate, portfolio or facility management or operations are a plus.
  • At least 7 years of experience in facilities management, real estate portfolio management, or corporate real estate, with a strong focus on strategic planning and execution.
  • Demonstrated experience managing a multi-site real estate portfolio, preferably within a fast-paced technology or high-growth environment.
  • Strong understanding of commercial real estate markets, lease structures, and negotiation strategies.
  • Proven ability to develop and manage complex budgets and capital plans and manage execution of projects in a timely and cost effective manner.
  • Experience managing large scale and local vendors and commercial contracts.
  • Experience with autonomous vehicles and/or freight operations is beneficial.
  • Outstanding communication, negotiation, and interpersonal skills, with the ability to influence and collaborate effectively at all levels of the organization.
  • Ability and willingness to travel.
  • Open-minded and collaborative team player with the willingness to help others.
  • Strong leadership and people management skills.
Benefits
  • Competitive compensation and equity awards.
  • Health and Wellness benefits encompassing Medical, Dental and Vision coverage (for full-time employees only).
  • Unlimited Vacation.
  • Flexible hours and Work from Home support.
  • Daily drinks, snacks and catered meals (when in office).
  • Regularly scheduled team building activities and social events both on-site, off-site & virtually.
  • As we grow, this list continues to evolve!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
facilities managementreal estate portfolio managementstrategic planningbudget managementcapital expenditure managementlease negotiationsvendor managementproject executionsustainability initiativesdata analysis
Soft skills
communicationnegotiationinterpersonal skillscollaborationleadershipinfluenceteam playeropen-mindednessproblem-solvingorganizational skills
Certifications
Bachelor's degreeadvanced degrees in real estatecertifications in facility managementcertifications in portfolio managementcertifications in operations management