Waabi

Senior Manager, Workplace Portfolio

Waabi

full-time

Posted on:

Location Type: Hybrid

Location: California • Pennsylvania • United States

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Salary

💰 $177,000 - $245,000 per year

Job Level

Senior

About the role

  • Develop and execute a long-term facilities portfolio strategy aligned with the company's growth plans, financial objectives, and cultural values inclusive of office spaces, R&D Workshops and business operational spaces.
  • Manage all aspects of real estate transactions, including lease negotiations, renewals, expansions, and dispositions.
  • Partner with internal stakeholders (e.g., HR, IT, departmental leaders) to understand space requirements and develop innovative solutions for efficient space utilization.
  • Develop and manage capital expenditure budgets for facilities projects, including new construction, renovations, and major equipment upgrades.
  • Provide strategic view on desired vendor strategy and landscape to guide Facility Operations team.
  • Collect, analyze, and report on key facilities metrics to inform decision-making and demonstrate portfolio performance.
  • Drive and support sustainability initiatives across the facilities portfolio.
  • Collaborate closely with internal teams such as Finance, Legal, HR, IT, and individual business units.
  • Effectively communicate facilities strategies, plans, and performance to executive leadership and other relevant stakeholders.

Requirements

  • Bachelor degree or higher.
  • Advanced degrees, certifications or licenses in real estate, portfolio or facility management or operations are a plus.
  • At least 7 years of experience in facilities management, real estate portfolio management, or corporate real estate, with a strong focus on strategic planning and execution.
  • Demonstrated experience managing a multi-site real estate portfolio, preferably within a fast-paced technology or high-growth environment.
  • Strong understanding of commercial real estate markets, lease structures, and negotiation strategies.
  • Proven ability to develop and manage complex budgets and capital plans and manage execution of projects in a timely and cost effective manner.
  • Experience managing large scale and local vendors and commercial contracts.
  • Experience with autonomous vehicles and/or freight operations is beneficial.
  • Outstanding communication, negotiation, and interpersonal skills, with the ability to influence and collaborate effectively at all levels of the organization.
  • Ability and willingness to travel.
  • Open-minded and collaborative team player with the willingness to help others.
  • Strong leadership and people management skills.
Benefits
  • Competitive compensation and equity awards.
  • Health and Wellness benefits encompassing Medical, Dental and Vision coverage (for full-time employees only).
  • Unlimited Vacation.
  • Flexible hours and Work from Home support.
  • Daily drinks, snacks and catered meals (when in office).
  • Regularly scheduled team building activities and social events both on-site, off-site & virtually.
  • As we grow, this list continues to evolve!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
facilities managementreal estate portfolio managementstrategic planningbudget managementcapital expenditure managementlease negotiationsvendor managementproject executionsustainability initiativesdata analysis
Soft Skills
communicationnegotiationinterpersonal skillscollaborationleadershipinfluenceteam playeropen-mindednessproblem-solvingorganizational skills
Certifications
Bachelor's degreeadvanced degrees in real estatecertifications in facility managementcertifications in portfolio managementcertifications in operations management