Voices for Georgia's Children

General

• Manage the full lifecycle of a large portfolio of restricted grants.
• Work with the programmatic team to develop budgets to support the scope of work in grant proposals.
• Manage the proposal submission process and the associated attachments to the proposal.
• Conduct grant intake meetings to ensure clear plan for deliverable and compliance.
• Manage allocations of allowable expenses to restricted grants.
• Routinely monitor and report on grant spending against budgeted line items for both external submission and internal financial analysis.
• Lead discussions on programmatic budgets and grant spend down analyses with recommendations on modifications to the budget or spending plan, as needed.
• Manage the creation and submission of invoices to funders.
• Lead reporting cycles through timely and consistent communication with program, data, and finance teams.
• Prepare report templates, monitor completion statuses, send reminders as needed, and review, compile and submit final reports for timely submission.
• Provide financial reporting for grant closeouts.
• Update and maintain grants management database.

Grants Management Specialist

Bookkeeper

• Manage AP/AR functions for the organization by performing routine bookkeeping functions using QuickBooks Online (QBO).
• Recording income and expenses including accurate coding for expenses, invoices, and donations from all sources.
• Managing grantee disbursements.
• Reconciling credit card statements.
• Generating AR invoices to ensure timely receipt of grant funds.
• Ensuring the proper recording of online donations.
• Managing month-end close.
• Maintain financial records in accordance with financial policy.
• Generate financial reports from QBO as requested.
• Work in partnership for CPA and Grants Management Specialist on monthly financial statements and fund reporting.
• Serve as a key point of contact for external auditor.
• Draft and facilitate the execution of contracts.
• Manage vendor onboarding process.
• Monitor and ensure accurate and timely contract draws.

Bookkeeper – Contracts Management Specialist

• Monitor subgrantee compliance with BOOST grant requirements, including programmatic implementation, fiscal management, reporting, and recordkeeping
• Conduct administrative reviews of reports, budgets, and supporting documentation to ensure accuracy, allowability, and alignment with approved grant plans
• Track reporting deadlines and follow up to ensure timely and complete submissions
• Identify compliance risks or deficiencies and work with subgrantees to develop and implement corrective action plans
• Provide individualized technical assistance to subgrantees via email, virtual meetings (with screen sharing), and in-person support
• Support subgrantees with budget development, budget revisions, and expenditure tracking
• Coordinate, conduct, and document subgrantee site visits and track resolution of outstanding issues

Grants Management Specialist

Bookkeeper – Contracts Management Specialist

BOOST Program Specialist – Senior Specialist