Vodafone

Executive Personal Assistant

Vodafone

full-time

Posted on:

Location Type: Office

Location: Midrand • South Africa

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About the role

  • Provide high-level administrative and organizational support to two Managing Executives
  • Manage complex schedules, communications, and confidential information with discretion and efficiency.
  • Real-time email management and prioritisation
  • ME’s message management and telephone screening
  • Guest reception
  • Facilitate the ME’s calendar to arrange appointments, meetings and conferences
  • Prepare, review, proofread and edit documents prepared for the ME’s signature
  • Ensure that the ME’s are well prepared for meetings
  • Devise and maintain office management systems, including data management and filing
  • Administrative support during meetings in terms of accurate minute taking
  • Document compilation and/or consolidation in line with various submission requirements
  • Provide administrative support for the completion of documentation.
  • Draft and complete reports that may require input from all departments and is presented to the Executive
  • Provide assistance and support to the ME’s Direct Reports
  • Manage OPEX and CAPEX budget administration for their cost centre
  • Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
  • Reconcile expenditure in accordance with source and reference data
  • Process expense reports
  • Manage all travel for local and international trips
  • Prepare the ME’s itinerary for all trips
  • Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex
  • Manage all functions hosted by the ME’s office for their cost centre
  • Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.
  • Carry out specific projects and related research
  • Work with project teams
  • Project coordination on demand
  • Ensure working environment is conducive to the pressures of Finance Department

Requirements

  • Matric is essential.
  • 2 – 3 Years relevant experience.
  • Relevant Secretarial certificate / Diploma advantageous
  • Project management qualification advantageous
  • Minimum of 2 -3 years secretarial experience which includes: a minimum of 2-3 years’ experience as an Executive PA a minimum of 2-3 years working in a (BU) related environment
  • Project management experience
  • Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
  • Knowledge of office management (essential)
  • Knowledge of Operations/Telecommunications environment (advantageous)
  • Financial administration experience
  • Knowledge of SAP EVO (advantageous)
Benefits
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Applicant Tracking System Keywords

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Hard Skills & Tools
administrative supportdocument managementminute takingbudget administrationexpense reportingtravel logisticsproject coordinationfinancial administrationdata managementoffice management
Soft Skills
organizational skillscommunication skillsdiscretionefficiencyattention to detailtime managementinterpersonal skillsproblem-solvingadaptabilityteam collaboration
Certifications
Secretarial certificateDiploma in Secretarial StudiesProject management qualification