Vivant

Executive Assistant

Vivant

full-time

Posted on:

Location Type: Remote

Location: Mexico

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Tech Stack

Apollo

About the role

  • **Core Mission**
  • Act as a force multiplier to the CEO.
  • Your role is to remove bottlenecks, accelerate execution, and ensure key priorities move forward consistently—without the need for constant oversight.
  • You will take end-to-end ownership of lead generation, outreach, research, and operational execution, driving impact across multiple areas of the business.
  • **Executive Support & Operations**
  • - Manage calendar, inbox, priorities, and follow-ups independently with minimal supervision
  • - Ensure seamless communication with no missed deadlines or unresolved issues
  • - Proactively identify needs and address problems before they arise
  • **Lead Generation & Outreach**
  • - Develop targeted lead lists utilizing tools such as Apollo, RocketReach, Hunter.io, and LinkedIn
  • - Validate and cleanse data using ZeroBounce or comparable tools
  • - Initiate and manage outbound campaigns through Lemlist or similar platforms
  • - Monitor performance metrics and continually optimize campaign outcomes
  • **Marketing & Campaign Execution**
  • - Handle email campaigns from start to finish—including list building, copywriting, sequencing, and reporting
  • - Compose or enhance messaging that encourages responses rather than just sending emails
  • - Maintain CRM data cleanliness and ensure accuracy at all times
  • **Research & Strategic Support**
  • - Prepare briefs, research presentations, and partnership dossiers efficiently and accurately
  • - Collect insights from various platforms and integrate them into actionable recommendations
  • **Coordination & Execution**
  • - Collaborate with vendors, legal teams, and internal departments to advance tasks
  • - Manage contract preparation, follow-ups, and ensure timely completion
  • - Oversee logistics for podcasts and events, including guest sourcing, outreach, scheduling, and setup

Requirements

  • **What Success Looks Like (Non-Negotiables)**
  • - You work autonomously and present solutions—not just questions
  • - You deliver measurable outcomes daily, not just activity updates
  • - You respond to all communications within the same day
  • - You keep systems, trackers, and CRM updated in real time
  • - You identify risks early and resolve them before escalation
  • **Requirements**
  • - At least 3 years of experience as an Executive Assistant or in Operations/Marketing Support
  • - Hands-on experience with tools like Apollo, RocketReach, Hunter.io, LinkedIn, ZeroBounce, Lemlist, or similar
  • - Strong knowledge of outbound marketing, lead generation, and CRM management
  • - Proven ability to work independently with minimal supervision
  • - Proficiency in Google Workspace, Notion, Zoom, and Canva
  • - Comfortable using AI tools to improve productivity and output quality
  • - Excellent written and verbal communication skills in English
  • **Nice to Have**
  • - Experience supporting U.S.-based executives
  • - Background in SaaS, telecommunications, or restaurant technology
  • - Proven track record managing outbound campaigns with measurable results
Benefits
  • **Compensation & Benefits**
  • - Attractive salary in USD, competitive within the LATAM market
  • - Incentives based on performance outcomes rather than activities
  • - Paid vacation and recognition of local holidays
  • - Opportunities for career advancement within a rapidly growing company
  • **Work Schedule**
  • - Full-time position (8 hours per day)
  • - Required to have work hours overlapping with U.S. Central Time (Dallas)
  • - Shift may be evening or night, depending on your location
  • **How We Evaluate Candidates**
  • - We focus on results rather than experience.
  • - Please include specific performance metrics from previous campaigns or roles when applying:
  • - Such as response rates, meetings scheduled, pipeline created, or revenue impacted
  • - Generic applications without these details will not be reviewed.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
lead generationoutbound marketingCRM managementdata validationcopywritingcampaign executionperformance metricsresearchcontract managementlogistics management
Soft Skills
autonomyproblem-solvingcommunicationcollaborationtime managementorganizational skillsproactivityattention to detailadaptabilityindependence