VITAPROTECH

Administrative Assistant

• Reception and flow management
• Welcome visitors and, as backup for the switchboard in Aix, handle incoming calls
• Manage people entering and leaving the premises (visitors, contractors, delivery personnel)
• Control access to the premises and obtain signatures for safety documents
• Handle emails received in the company contact inbox
• Organize bookings for travel and events (hotels, meals, transport)
• Receive, sort and distribute mail and packages
• Manage postal shipments and postage
• Monitor supplies and consumables stock levels
• Place orders and manage relationships with suppliers
• Help organize and maintain shared spaces (storage, cafeteria, etc.)
• Assist with order entry and inform customers about order status
• Track service provider interventions (cleaning, upkeep, maintenance, etc.)
• Contribute to monitoring regulatory checks
• Participate in internal meetings on safety, health and environmental matters
• Update ERP and CRM databases