Reception and flow management
Welcome visitors and, as backup for the switchboard in Aix, handle incoming calls
Manage people entering and leaving the premises (visitors, contractors, delivery personnel)
Control access to the premises and obtain signatures for safety documents
Handle emails received in the company contact inbox
Organize bookings for travel and events (hotels, meals, transport)
Receive, sort and distribute mail and packages
Manage postal shipments and postage
Monitor supplies and consumables stock levels
Place orders and manage relationships with suppliers
Help organize and maintain shared spaces (storage, cafeteria, etc.)
Assist with order entry and inform customers about order status
Track service provider interventions (cleaning, upkeep, maintenance, etc.)
Contribute to monitoring regulatory checks
Participate in internal meetings on safety, health and environmental matters
Update ERP and CRM databases

Requirements

High school diploma to a two-year postsecondary qualification (Bac to Bac+2) in management, administrative assistance or equivalent
Experience in a similar role (administrative versatility, flow management, internal support)
Proficiency with office software (word processing, spreadsheets, email, databases)
Ability to manage multiple tasks simultaneously with attention to detail
Excellent verbal and written communication skills
Strong reception skills, professional appearance and a service-oriented mindset
Professional level of English required for client and supplier communications

Benefits

An e-learning platform to continuously develop your skills
Opportunities for career growth and mobility within the Vitaprotech group, in France and internationally
Profit-sharing bonus
Supplementary health insurance covered at 70%, and meal vouchers (€11.50) subsidized at 60%
Sustainable mobility allowance (75% reimbursement of transport subscription and/or carpooling/cycling benefits)
Under the Vitaprotech program, you can receive a €1,000 referral bonus

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative assistanceflow managementorder entryregulatory checksERPCRMoffice softwareword processingspreadsheetsdatabases

Soft Skills

attention to detailverbal communicationwritten communicationreception skillsservice-oriented mindsetorganizational skillsmultitaskingprofessional appearance

Certifications

high school diplomapostsecondary qualification