Office Manager – Wellness Programs
VitalCheck Wellness
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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Salary
💰 $75,000 per year
About the role
- Support day-to-day clinic operations, including coordination of schedules, logistics, and supply management across multiple sites, forecasting upcoming needs
- Manage purchasing and procurement of supplies and equipment for the NYC corporate office and standalone clinic locations, ensuring adequate inventory levels and timely replenishment
- Coordinate vendor orders, track deliveries, and maintain purchasing records in alignment with budget and operational needs
- Provide Level 1 technology and help desk support
- Manage user access and systems administration, across clinical and operational platforms
- Act as the primary liaison between operations, clinical staff, and corporate clients
- Identify and resolve operational issues while supporting continuous process improvement
- Collect and maintain operational data, prepare basic analysis and reports for leadership, and ensure compliance with applicable regulatory and institutional requirements, including HIPAA, OSHA, and CLIA
- Travel locally to client locations to coordinate site setup
- Perform other duties and tasks as assigned.
Requirements
- Associate or bachelor's degree in healthcare or business administration, Operations Management or related field (or equivalent experience)
- Minimum 3 years' experience in office management, IT support, operations, or similar roles
- Strong technical aptitude (laptops, troubleshooting, Outlook)
- Experience with healthcare systems or clinical operations is a plus
- Familiarity with help desk or access management responsibilities preferred
- Ability to lift up to 50 lbs. and be on your feet for clinic support as needed
- Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
- Excellent communication and interpersonal skills, with proven success collaborating across clinical and administrative teams
- In-depth knowledge of healthcare compliance standards, including HIPAA, OSHA, and CLIA
- Good understanding of local transport and the ability to navigate around the city
- Must be able to reliably commute as travel to clinic sites is expected throughout New York City.
Benefits
- generous paid time off policy
- 401k plan
- collegial work environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementIT supportoperations managementsupply managementvendor coordinationdata analysissystems administrationhelp desk supporttroubleshootinginventory management
Soft Skills
organizational skillsanalytical skillsproblem-solving skillscommunication skillsinterpersonal skillscollaborationmulti-taskingadaptabilityattention to detailcustomer service