VitalCheck Wellness

Administrative Assistant

• Support day-to-day clinic operations, including coordination of schedules, logistics, and supply management across multiple sites, forecasting upcoming needs
• Manage purchasing and procurement of supplies and equipment for the NYC corporate office and standalone clinic locations, ensuring adequate inventory levels and timely replenishment
• Coordinate vendor orders, track deliveries, and maintain purchasing records in alignment with budget and operational needs
• Provide Level 1 technology and help desk support
• Manage user access and systems administration, across clinical and operational platforms
• Act as the primary liaison between operations, clinical staff, and corporate clients
• Identify and resolve operational issues while supporting continuous process improvement
• Collect and maintain operational data, prepare basic analysis and reports for leadership, and ensure compliance with applicable regulatory and institutional requirements, including HIPAA, OSHA, and CLIA
• Travel locally to client locations to coordinate site setup
• Perform other duties and tasks as assigned.

Office Manager – Wellness Programs