VitalCheck Wellness

Operations

• Act as the primary liaison between academic institutions, corporate operations, clinical staff, and students.
• Coordinate clinic scheduling, staffing, logistics, and supply management across multiple sites.
• Manage daily clinic operations to ensure efficiency, quality, and regulatory compliance.
• Oversee the administration of vaccines, TB testing, phlebotomy, drug testing, and mask fit procedures in accordance with clinical standards.
• Maintain accurate records, monitor performance metrics, and prepare operational reports for leadership.
• Ensure compliance with HIPAA, OSHA, CLIA, and institutional protocols.
• Identify and resolve operational issues while supporting continuous process improvement.

Medical Operations Coordinator

Clinical Operations

• Coordinate and oversee scheduling, staffing, and logistics across multiple clinic sites to ensure operational excellence.
• Serve as the primary liaison between college administrators, corporate teams, and clinical staff.
• Manage inventory, medical supplies, and documentation for each site.
• Support vaccine administration (Tdap, Hepatitis B, MMR, Flu) and testing procedures (TB, drug testing, phlebotomy, mask fit).
• Perform and collect specimens accurately, including phlebotomy and drug screenings, following all established protocols (as needed).
• Record and maintain patient information and insurance details using electronic health record (EHR) systems.
• Review and discuss patient health histories, diagnoses, and care needs, ensuring understanding and accuracy.
• Educate patients on follow-up care and next steps for maintaining compliance with health requirements.
• Ensure compliance with HIPAA, OSHA, CLIA, and company standards.
• Maintain clinic performance trackers and assist with reporting and data collection.
• Troubleshoot operational issues and implement process improvements.

Clinical Operations Coordinator, Medical Assistant, LVN/LPN

• Lead Clinical Operations and the onsite team. Develop and implement policies and procedures for a newly established clinic. Provide preventive care, primary care and urgent care services on site. Consult with patients to understand their health concerns. Guide, educate and support patients on their preventative care needs. Advise/refer patients for follow-up care. Provide telemedicine services as required. Creation of engagement activities for patients and event planning. Performance evaluations and team building.

Physician, Corporate Health

Controller

• Design and implement financial control frameworks rooted in GAAP and COSO principles
• Establish segregation of duties across invoice entry, approval, and payment release to prevent fraud and errors
• Lead NetSuite workflow design, role configuration, approval hierarchies, and system integrations
• Configure Tipalti to enforce invoice validation, invoice-to-payment matching, and dollar-based approval thresholds
• Synchronize integrations to ensure accuracy between NetSuite general ledger and Tipalti payment execution
• Implement vendor master file controls for onboarding, bank detail changes, and fraud prevention
• Establish escalation protocols for exceptions and high-dollar transactions and continuously monitor/test controls
• Identify gaps and build scalable SOPs and policies; educate and enforce compliance across teams
• Drive adoption of structured financial processes and partner with leadership to embed accountability

Financial Controller

Bilingual

• Assist patients in making referral appointments and perform skilled specimen collections for employees of a private business in Richmond, VA
• Perform/collect specimens accurately (phlebotomy)
• Perform and collect specimens for drug screenings in accordance with established protocols
• Record patient information, including insurance information, and utilize electronic health records
• Discuss and consult health history, diagnosis, and needs with patients
• Educate patient on necessary steps for follow up care
• Establish and maintain relationships with service providers
• Maintain professionalism and treat patients with respect
• Provide excellent customer service to patients
• Collect data and create spreadsheets

LPN, Spanish Speaker

Phlebotomist, Spanish Speaker

Registered Nurse, Spanish Speaker

• Provide general wellness checkups on site at a private business in Shepherdsville, KY
• Consult with patients to understand their health concerns
• Perform blood draws for patients
• Advise/refer patients for follow-up care
• Provide telemedicine services for lab review follow-ups
• Office arranges patient appointments and administrative work, enabling clinicians to focus on patient care
• Typically provide one-on-one care for usually no more than 20 patients per day
• Must commute to Shepherdsville, KY for onsite patient care

Advanced Practice Provider, NP, Spanish Speaker

• Design and implement GAAP- and COSO-based financial control frameworks
• Establish segregation of duties across invoice entry, approval, and payment release to prevent fraud and overpayment
• Lead NetSuite workflow design, role configuration, approval hierarchies, and system integrations
• Configure Tipalti to enforce invoice validation, invoice-to-payment matching, and dollar-based approval thresholds
• Synchronize integrations to ensure accuracy between NetSuite general ledger and Tipalti payment execution
• Implement vendor master file controls, bank detail change controls, and fraud prevention protocols
• Establish escalation protocols for exceptions and high-dollar transactions and continuously monitor/test controls
• Identify process gaps and build scalable workflows, SOPs, and policies
• Drive change leadership: train stakeholders, enforce compliance, and partner with leadership to embed accountability

Therapist

• Conduct client assessments and design treatment plans based on client needs.
• Provide guidance on stretching activities and other activities that might help promote wellbeing / mindfulness.
• Maintain client documentation.
• Offer workplace ergonomic assessments.
• Respond to ad-hoc client needs through online chat.
• Creation of engagement activities for patients and event planning.