VitalCheck Wellness

Administration

• Support day-to-day clinic operations, including coordination of schedules, logistics, and supply management across multiple sites, forecasting upcoming needs
• Manage purchasing and procurement of supplies and equipment for the NYC corporate office and standalone clinic locations, ensuring adequate inventory levels and timely replenishment
• Coordinate vendor orders, track deliveries, and maintain purchasing records in alignment with budget and operational needs
• Provide Level 1 technology and help desk support
• Manage user access and systems administration, across clinical and operational platforms
• Act as the primary liaison between operations, clinical staff, and corporate clients
• Identify and resolve operational issues while supporting continuous process improvement
• Collect and maintain operational data, prepare basic analysis and reports for leadership, and ensure compliance with applicable regulatory and institutional requirements, including HIPAA, OSHA, and CLIA
• Travel locally to client locations to coordinate site setup
• Perform additional operational support tasks as needed

Practice Administrator – Workplace Health Services, Systems Support

Operations

• Build and maintain SOPs, workflows, checklists, escalation pathways, and operating standards.
• Drive standardization across NJ, GA, and CA while adapting for regulatory and local requirements.
• Own implementation of new services, technology changes, and operational initiatives.
• Develop structured project plans with clear ownership, timelines, and follow-through.
• Develop and manage KPIs across access, utilization, staffing, service quality, and patient experience.
• Build reporting frameworks and take decisive action based on performance data.
• Serve as the primary operational point of contact for client stakeholders in a polished, executive-facing environment.
• Lead coordination with clinical leadership and internal teams (HR, Legal, Finance, Procurement, IT).
• Design staffing models, coverage plans, and training standards across locations.
• Oversee supply chain, vendor management, equipment, and inventory systems.
• Identify operational risks early and drive structured resolution before issues become client-facing.
• Establish a culture of accountability, consistency, and continuous improvement.

Regional Head of Operations – Employer Health Centers

Manager

• Oversee daily operations across three clinic locations (NJ, GA, CA) ensuring efficient, high-quality, and compliant care delivery.
• Lead and support clinical and administrative teams, including hiring, performance management, and staff development.
• Serve as primary liaison to client Health, Safety & Environment team, addressing operational concerns and ensuring high levels of service and satisfaction.
• Drive operational improvements, workflow optimization, and implementation of clinical and technology initiatives.
• Partner with internal teams (HR, Legal, Finance, Procurement) to support clinic operations and strategic goals.
• Develop and maintain policies and procedures aligned with industry standards.
• Manage medical supplies, equipment, and inventory to ensure uninterrupted clinic operations.
• Monitor clinic performance and maintain compliance with regulatory standards.
• Support implementation of workplace health programs (e.g., screenings, vaccinations, wellness initiatives) from an operational perspective.
• Ensure consistent patient experience and service standards across all sites.
• Identify opportunities to enhance efficiency, access, and care delivery models.

Regional Clinic Operations Practice Manager – Corporate Wellness Programs

Office Coordinator – Healthcare Operations

Administrative Assistant

• Support day-to-day clinic operations, including coordination of schedules, logistics, and supply management across multiple sites, forecasting upcoming needs
• Manage purchasing and procurement of supplies and equipment for the NYC corporate office and standalone clinic locations, ensuring adequate inventory levels and timely replenishment
• Coordinate vendor orders, track deliveries, and maintain purchasing records in alignment with budget and operational needs
• Provide Level 1 technology and help desk support
• Manage user access and systems administration, across clinical and operational platforms
• Act as the primary liaison between operations, clinical staff, and corporate clients
• Identify and resolve operational issues while supporting continuous process improvement
• Collect and maintain operational data, prepare basic analysis and reports for leadership, and ensure compliance with applicable regulatory and institutional requirements, including HIPAA, OSHA, and CLIA
• Travel locally to client locations to coordinate site setup
• Perform other duties and tasks as assigned.

Practice Administrator – Workplace Health Services, Systems Support

Regional Head of Operations – Employer Health Centers

Regional Clinic Operations Practice Manager – Corporate Wellness Programs

Office Coordinator – Healthcare Operations

Office Manager – Wellness Programs