Own end-to-end planning and execution of company participation in events, trade shows, and conferences.
Act as the central point of contact between Marketing, Sales, leadership, and external vendors.
Coordinate event selection and participation logistics, including registrations, sponsorship applications, and opportunity assessment.
Manage event requirements: booth specifications, space needs, materials, equipment, staffing, and on-site logistics.
Track and manage event budgets, pricing, approvals, and cost alignment.
Plan and document attendee lists, internal roles, travel/logistics ownership, and responsibilities.
Order, inventory, and track delivery of all event materials; ensure accuracy and readiness.
Maintain a single, centralized system documenting event status, timelines, dependencies, and updates.
Provide regular, clear status updates to all internal stakeholders before, during, and after events.
Support on-site and last-minute needs as required; Calgary-based candidates preferred for periodic office presence to verify materials and handle urgent issues.
Track marketing-related expenses tied to events, tools, and campaigns (ex. SAP Development Funds).
Flag discrepancies and opportunities for cost savings to the Marketing Manager in a timely manner.
Compile and submit marketing-related invoices to accounting.
Manage the calendar of industry award submissions and ensure all applications are submitted on time.
Track award outcomes and adjust targets to meet annual recognition goals.
Collect, organize, and track incoming requests for marketing.
Maintain clear, centralized visibility of active requests, priorities, and status.
Support reporting readiness by ensuring information is accurate and up to date.
Identify and organize customer quotations and case studies, such as G2, in collaboration with our Customer Experience and Customer Marketing teams.
Support cross-functional teams and fill in on unplanned or temporary tasks.
Contribute to a positive team culture by embracing change, showing initiative, and helping meet shared deadlines.

Requirements

2+ years of experience in a marketing coordinator, marketing operations, or events support role—preferably within a B2B or technology-focused company.
Proven experience managing event logistics, campaign coordination, and/or agency communication.
Familiarity with marketing automation platforms (e.g., HubSpot)
Experience tracking budgets, managing timelines, and collaborating with internal and external stakeholders.
Strong organizational skills and attention to detail, with a demonstrated ability to manage multiple projects simultaneously under tight deadlines.
Bachelor’s degree or equivalent in Business Administration, Operations, Project Management, Communications, Marketing or a related field.
Certifications (Considered an Asset): Project Management (PMP or CAPM), Event or Meeting Planning (CMP or equivalent)

Benefits

Competitive remuneration
Flexible Health and wellness spending account.
Bonus program.
STD, LTD, Life and Critical Illness benefit program.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

event logistics managementcampaign coordinationbudget trackingtimeline managementproject managementmarketing automationvendor communicationsponsorship applicationsevent planninginventory management

Soft Skills

organizational skillsattention to detailcommunication skillsteam collaborationinitiativeadaptabilitytime managementproblem-solvingstakeholder managementcustomer service

Certifications

Project Management Professional (PMP)Certified Associate in Project Management (CAPM)Certified Meeting Professional (CMP)