Vista Autism Services

Project Manager

• Own cohesion across three named primary projects: Advancement Director's Schedule and Calendar Coordination, Advancement Event Planning & Execution, Advancement Major Initiatives Coordination.
• Maintain and manage an active contact list of individuals the Director intends to meet with.
• Draft and send outreach emails on behalf of the Director — customized by relationship type.
• Manage the Director's calendar to protect meeting capacity and flag weeks where volume is unsustainable.
• Log meeting notes, contact updates, and relationship activity in Blackbaud Raiser's Edge NXT.
• Produce regular reports from RE-NXT for visibility into relationship activity.
• Coordinate follow-up actions arising from donor conversations.
• Serve as the primary point of contact and coordination lead for all advancement events.
• Build and maintain standardized event playbooks for recurring events.
• Report event outcomes in a consistent format that supports year-over-year comparison.
• Maintain a clear picture of all active major initiatives — timelines, owners, deliverables, and current status.
• Coordinate across team members and external partners to keep initiatives on track.
• Produce regular status reports for visibility into tasks and needs.

Advancement Associate – Project Coordinator

General

• Implement and teach lesson plans and instructions as directed by the absent Covenant teacher
• Maintain a clean, respectful, and orderly classroom
• Follow classroom and school procedures
• Keep records on attendance, accidents and incidents
• Ensure the safety of students at all times
• Submit your Substitute Teacher Classroom Report at the end of the teaching day