Advancement Associate – Project Coordinator

Vista Autism Services

Advancement Associate coordinating three primary projects for the Advancement team at Covenant Christian High School. Ensuring cohesion in scheduling, event planning, and major initiatives.

Posted 6/24/2026full-timeIndianapolis • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Own cohesion across three named primary projects: Advancement Director's Schedule and Calendar Coordination, Advancement Event Planning & Execution, Advancement Major Initiatives Coordination.
Maintain and manage an active contact list of individuals the Director intends to meet with.
Draft and send outreach emails on behalf of the Director — customized by relationship type.
Manage the Director's calendar to protect meeting capacity and flag weeks where volume is unsustainable.
Log meeting notes, contact updates, and relationship activity in Blackbaud Raiser's Edge NXT.
Produce regular reports from RE-NXT for visibility into relationship activity.
Coordinate follow-up actions arising from donor conversations.
Serve as the primary point of contact and coordination lead for all advancement events.
Build and maintain standardized event playbooks for recurring events.
Report event outcomes in a consistent format that supports year-over-year comparison.
Maintain a clear picture of all active major initiatives — timelines, owners, deliverables, and current status.
Coordinate across team members and external partners to keep initiatives on track.
Produce regular status reports for visibility into tasks and needs.

Requirements

What you’ll need

Exceptional organizational skills with strong attention to detail and a bias toward follow-through.
Ability to manage multiple concurrent projects without losing sight of priorities or deadlines.
A natural instinct to think ahead — anticipating needs, surfacing problems early, and proposing solutions.
Strong written and verbal communication skills; able to draft professional correspondence on behalf of leadership.
Relational warmth and credibility across a wide range of constituents — donors, staff, vendors, and volunteers.
Comfort working in a dynamic, fast-moving environment where priorities can shift.
Genuine alignment with the mission and values of Covenant Christian High School.
Proficiency in or willingness to learn Blackbaud Raiser's Edge NXT.

Benefits

Comp & perks

Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementevent planningreport productionproject coordinationrelationship management

Soft Skills

organizational skillsattention to detailfollow-throughanticipation of needswritten communicationverbal communicationrelational warmthcredibilityadaptability