Vision Loss Rehabilitation Canada

Accounts Payable

• The Accounts Payable & Receivable Analyst is responsible for accurate, timely and compliant processing of financial transactions across Vision Loss Rehabilitation Canada programs and departments.
• This includes managing payments, receipts, and vendor information.
• This role ensures the integrity of financial operations by ensuring proper recording, reconciliation, and review of transactions, supporting a strong month-end close process and effective internal controls.
• The Analyst collaborates with Finance colleagues, operational teams, and external vendors to ensure high-quality service delivery and financial compliance in a nonprofit healthcare environment.
• Review invoice, expense report, and credit card transaction detail for accuracy and proper coding (Concur).
• Follow up with operational staff to resolve coding discrepancies.
• Process ad-hoc invoices (Concur).
• Process accounts payable transactions for approval.
• Prepare cheque payments accurately and efficiently.
• Prepare and review weekly payment registers for approval.
• Manage vendor onboarding, verification, and banking information to ensure accuracy and security.
• Support credit card and employee reimbursement processing.
• Maintain organized AP documentation and ensure compliance with internal authorization policies.
• Generate and process invoices for school boards and other programs.
• Post payments, apply cash and follow-up on outstanding balances.
• Assist with reconciliation of AR balances and customer accounts.
• Support month-end and year-end close procedures, including reconciliations, documentation, and reporting.
• Maintain audit-ready financial records and assist with external audit requests.
• Ensure financial transactions are recorded accurately and aligned to funding sources and cost centres.
• Work closely with Finance team members, managers, and external vendors to resolve issues and ensure smooth operations.
• Respond to internal and external inquiries promptly and professionally.
• Contribute to continuous improvement initiatives within finance operations.

Accounts Payable and Receivable Analyst

Financial Planning and Analysis

• Prepare timely, accurate monthly financial reports across all provinces, departments, and programs.
• Conduct variance analysis and provide actionable insights to program and executive leadership
• Develop and standardize reporting templates and improve reporting automation and workflow
• Maintain internal reporting accuracy across funding streams and programs
• Lead the annual budgeting and quarterly forecasting cycle for all programs and departments
• Partner with Executive Directors and senior leadership to support budget stewardship and resource allocation
• Monitor budget versus actual performance and recommend corrective actions
• Oversee financial reporting for government-funded programs and service contracts
• Manage deferred revenue accounting, tracking, and recognition schedules
• Ensure compliance with funding agreements, including expenditure eligibility and reporting requirements
• Develop and maintain cost allocation models aligned to funding rules
• Act as trusted a financial advisor to Executive Directors and senior leadership
• Translate complex financial data into clear operational insights and recommendations
• Support business planning, funding proposals, and program expansions with financial analysis
• Support audit preparation and respond to auditor inquiries
• Contribute to the development and continuous improvement of financial policies, procedures and internal controls
• Identify and implement process improvements across budgeting, reporting, and forecasting processes
• Assist with NetSuite system enhancements and reporting configuration

Manager, Reporting and Financial Planning

Controller

• Provide strategic financial guidance to the President and ELT to inform organizational priorities, long-term planning, and resource allocation.
• Lead the development of the annual operating budget, capital planning, and quarterly forecasts.
• Oversee full-cycle accounting, AP/AR, payroll alignment, revenue recognition, and cash management.
• Lead the administration, tracking, and reconciliation of government funding agreements across multiple provinces and federal programs.
• Strengthen and oversee VLRC’s internal control environment, financial governance framework, and financial policies.
• Oversee the financial systems environment (NetSuite, Concur) and ensure data accuracy, reporting integrity, and secure record retention.
• Lead and develop a high-performing finance team of three (Manager, Reporting & Financial Planning, Senior Accountant, Accounts Payable & Receivable Analyst).

Director, Finance – Controller

Accountant

• Ensure accurate and timely financial transaction processing, focusing on journal entries, accounts receivable, accounts payable, bank reconciliations, and general ledger maintenance.
• Support month-end close cycle, funding reporting, and audit preparation to ensure financial integrity.
• Prepare and post journal entries, accruals, and program allocations.
• Complete daily and monthly bank and general ledger reconciliations.
• Verify setup and approve new accounts receivable customers.
• Process EFT’s and wires payments in compliance with finance policies.
• Assist with interim and year-end audits.