VirtualStaff365

Accounts Administrator

VirtualStaff365

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • - Monitor company inboxes for incoming supplier invoices.
  • - Download, review, and accurately code invoices.
  • - Enter invoices into construction/accounting systems.
  • - Allocate invoices to correct jobs, cost codes, and project stages.
  • - Match invoices to purchase orders where required.
  • - Reconcile supplier statements against processed invoices.
  • - Identify missing invoices or discrepancies.
  • - Follow up suppliers via email for outstanding documents.
  • - Maintain organised digital records of invoices and statements.
  • - Ensure all entries are processed within **24–48 hours**.
  • - Assist with backlog processing and general accounts data entry.
  • - Keep the accounts system clean, accurate, and up to date.

Requirements

  • - Experience in **bookkeeping, accounts payable, or high-volume data entry** roles.
  • - Strong attention to detail and accuracy (critical).
  • - Ability to follow structured processes and systems.
  • - Experience handling **high volumes of invoices**.
  • - Experience reconciling supplier statements.
  • - Familiarity with **construction cost coding** (preferred but not essential).
  • - Proficiency in:
  • - **Xero or similar accounting software**
  • - **Microsoft Excel / Google Sheets**
  • - **Email management tools (Outlook/Gmail)**
Benefits
  • - ​Permanent work-from-home set-up
  • - Dayshift (Australian business hours)
  • - Full-time job
  • - HMO
  • - Annual leave
  • - 13th-month pay
  • - With Government Mandated Benefits
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingaccounts payabledata entryinvoice codingreconciliationconstruction cost coding
Soft Skills
attention to detailaccuracyprocess adherence