Executive Virtual Assistant
Virtual Rockstar Careers
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $7 - $8 per hour
About the role
- Manage and organize the founder’s daily calendar and meeting schedule
- Coordinate meetings, prioritize requests, and protect time for strategic work
- Ensure the executive is fully prepared for each meeting with agendas, materials, and reminders
- Provide proactive reminders and daily planning support
- Monitor and organize the executive’s inbox
- Flag urgent messages and route inquiries to the appropriate team members
- Draft and send responses when appropriate
- Maintain and organize tasks within project management systems
- Track action items and deadlines to ensure projects remain on schedule
- Prepare meeting briefs and collect relevant materials
- Capture notes and action items from meetings
- Assist with research, documentation, and operational tasks
Requirements
- Proven experience as an Executive Assistant supporting senior leadership
- Strong calendar management and scheduling skills
- Exceptional organizational and time management abilities
- Excellent written and verbal communication skills
- Ability to anticipate needs and work proactively without constant direction
- Comfortable supporting a fast-paced marketing or creative environment
- High attention to detail and strong problem-solving skills
Benefits
- Competitive salary commensurate with experience
- Opportunities for professional growth and development
- Work closely with a dynamic marketing leader
- Be part of a collaborative team helping organizations grow and succeed
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingproject managementdocumentationresearch
Soft Skills
organizational skillstime managementwritten communicationverbal communicationproblem-solvingattention to detailproactive workanticipation of needs