Executive Virtual Assistant – Operations, Project Coordination
Virtual Rockstar Careers
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $6 - $8 per hour
About the role
- Manage and maintain the executive’s calendar, including scheduling, rescheduling, and protecting focus time
- Monitor email communications and flag time-sensitive messages
- Draft responses to routine emails for review and approval
- Prepare agendas and materials for meetings
- Take notes during meetings and track action items
- Send follow-up summaries and ensure tasks are completed
- Track action items, deadlines, and priorities across multiple projects
- Organize tasks within project management systems
- Help ensure commitments and deadlines are not missed
- Maintain internal documentation, SOPs, and process guides
- Organize shared drives and internal resources
- Create and update internal forms, checklists, and documentation
- Draft internal announcements or communications when needed
- Assist with organizing staff initiatives and internal updates
- Track key metrics and maintain operational notes or idea lists
Requirements
- Proven experience as an Executive Assistant or Operations Assistant
- Exceptional organizational and task management skills
- Strong written communication and attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Comfortable working independently while supporting leadership remotely
- Strong problem-solving and executive functioning skills
Benefits
- Competitive salary commensurate with experience
- Opportunities for professional development and growth
- Work in a collaborative, mission-driven healthcare environment
- Make a meaningful impact supporting children and families
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
organizational skillstask management skillswritten communicationattention to detailproblem-solving skillsexecutive functioning skills