Executive Virtual Assistant – Operations, Project Support
Virtual Rockstar Careers
full-time
Posted on:
Location Type: Remote
Location: Arizona • United States
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Salary
💰 $6 - $7 per hour
About the role
- Maintain CRM accuracy and ensure client records are properly organized
- Monitor operational systems and flag issues when needed
- Help maintain documentation and standard operating procedures
- Track project timelines, tasks, and deliverables
- Support the coordination of programs, coaching sessions, and webinars
- Prepare session logistics such as scheduling, reminders, and materials
- Monitor inbound leads and ensure timely follow-ups
- Maintain accurate pipeline tracking and client progression
- Support client onboarding and communication
- Assist with calendar coordination and meeting preparation
- Monitor inboxes and respond to routine inquiries
- Support the founder with operational tasks and priority tracking
- Assist with email campaigns and marketing coordination
- Upload and organize digital content and materials
Requirements
- Strong experience in operations management, executive assistance, or integrator roles
- Ability to manage complex systems and maintain CRM accuracy
- Excellent organizational and project management skills
- Strong written communication and attention to detail
- Comfortable managing multiple platforms and tech tools
- Ability to work independently while coordinating with leadership
- Strong initiative and proactive problem-solving mindset
Benefits
- Competitive salary commensurate with experience
- Opportunities for professional growth and skill development
- Work closely with a visionary founder in a growing health and wellness company
- Be part of a mission-driven organization focused on helping people thrive
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
CRM managementproject managementemail marketingdocumentation managementpipeline trackingclient onboardingcalendar coordinationlogistics preparationtask trackingoperational systems monitoring
Soft Skills
organizational skillswritten communicationattention to detailproblem-solvinginitiativeindependencecoordinationproactivitytime managementmultitasking