Virtual Rockstar Careers

Senior Executive Assistant, VA to CEO

Virtual Rockstar Careers

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $7 - $8 per hour

Job Level

Senior

About the role

  • Manage the CEO’s high-volume inbox, including prioritization, drafting responses, and flagging action items
  • Own complex calendar management across multiple time zones
  • Prepare daily and weekly executive briefings, agendas, and pre-read materials
  • Anticipate executive needs and proactively resolve issues before escalation
  • Maintain strict confidentiality when handling sensitive leadership information
  • Coordinate frequent domestic and international travel, including multi-leg itineraries
  • Manage flights, accommodations, ground transportation, and detailed travel plans
  • Ensure seamless travel execution with minimal last-minute disruptions
  • Act as the point person for travel changes and urgent logistics
  • Join select executive meetings as needed
  • Track action items and decisions from meetings
  • Coordinate follow-ups across internal teams to ensure execution
  • Provide light project coordination to support leadership initiatives
  • Organize and maintain executive documents and shared drives
  • Ensure files, notes, and resources are easy to access and up to date
  • Maintain version control and structured documentation systems

Requirements

  • 5+ years of experience supporting C-suite or founder-level executives
  • Proven expertise in heavy, complex travel coordination
  • Exceptional organizational and time-management skills
  • Strong written and verbal English communication skills
  • Calm under pressure with a proactive, solutions-oriented mindset
  • High level of discretion, judgment, and professionalism
  • Ability to anticipate needs and manage competing priorities effectively
Benefits
  • Competitive salary commensurate with experience
  • Opportunities for professional development and growth
  • Work in a dynamic and supportive team environment
  • Make a meaningful impact by helping to build and strengthen families across the globe
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organizational skillstime-management skillswritten communicationverbal communicationproactive mindsetsolutions-oriented mindsetdiscretionjudgmentprofessionalismability to manage competing priorities