Virtual Rockstar Careers

Executive Assistant to CMO – Marketing Project Coordinator VA

Virtual Rockstar Careers

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $7 - $8 per hour

About the role

  • Manage the CMO’s inbox and calendar with strong prioritization and discretion
  • Coordinate meetings, deadlines, and deliverables tied to marketing and telehealth initiatives
  • Track follow-ups and ensure commitments made in meetings are executed
  • Maintain visibility into priorities so nothing stalls or falls through the cracks
  • Prepare summaries, reminders, and status updates for leadership
  • Support marketing campaigns, launches, and growth initiatives from planning through execution
  • Coordinate timelines, assets, approvals, and deliverables across teams
  • Liaise with internal stakeholders (leadership, operations, sales) and external partners or vendors
  • Maintain and update project boards, dashboards, and trackers
  • Flag risks, delays, or blockers early and proactively propose solutions
  • Assist with content coordination, campaign execution, and growth initiatives specific to telehealth
  • Support scheduling and organization of telehealth-related marketing activities
  • Ensure marketing efforts tied to telehealth are documented, organized, and deadline-driven
  • Help repurpose, organize, or prepare marketing content as directed by the CMO

Requirements

  • 3–5+ years of experience as an Executive Assistant, Marketing Coordinator, Project Coordinator , or a hybrid role supporting marketing leadership
  • Strong written and verbal English communication skills
  • Excellent follow-through with the ability to manage multiple initiatives simultaneously
  • Highly organized, systems-oriented, and detail-focused
  • Confident working directly with senior leadership
  • Strong understanding of how marketing campaigns move from planning to execution
  • Proactive, ownership-driven mindset with a high sense of urgency
Benefits
  • Competitive salary commensurate with experience
  • Opportunities for professional development and growth
  • Work in a dynamic and supportive team environment
  • Make a meaningful impact by helping to build and strengthen families across the globe
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementmarketing coordinationcontent coordinationcampaign executiontelehealth initiativesdeadline managementmeeting coordinationstatus updates preparationrisk managementasset management
Soft Skills
strong communication skillsorganizational skillsdetail-orientedproactive mindsetownership-drivenability to manage multiple initiativesstrong prioritizationdiscretionfollow-throughcollaboration