Virtual Rockstar Careers

Executive Assistant

Virtual Rockstar Careers

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $6 - $8 per hour

About the role

  • Manage and monitor email inboxes, ensuring timely responses and proper follow-through.
  • Respond to and follow up with new leads, ensuring they are properly scheduled and routed to trainers.
  • Answer and return incoming phone calls professionally via Google Voice.
  • Maintain accurate follow-ups and ensure inquiries do not get lost in the shuffle.
  • Manage and coordinate the owner’s daily schedule.
  • Assist with booking and coordinating workshops, including fitness and kettlebell certification events.
  • Organize schedules within Mindbody Booking Software to ensure sessions are properly tracked.
  • Check out completed sessions in Mindbody to support payroll processing.
  • Track and manage new leads, ensuring consistent communication and follow-up.
  • Assist with outreach to help expand kettlebell certification programs, including researching and contacting potential host locations.
  • Maintain accurate records in Excel spreadsheets and internal tracking tools.
  • Keep schedules, lead lists, and client information up to date.

Requirements

  • Proven experience as an Executive Assistant, Administrative VA, or Operations VA.
  • Strong written and verbal communication skills.
  • Highly detail-oriented, punctual, and personable (non-negotiable).
  • Experience managing emails, schedules, and client communications.
  • Comfortable handling phone calls and follow-ups with leads.
  • Tech-savvy and able to quickly learn booking and scheduling systems (Mindbody experience is a plus).
  • Ability to work effectively with a US-based team despite time zone differences.
Benefits
  • Competitive salary commensurate with experience.
  • Opportunities for professional development and growth.
  • Work in a dynamic and supportive team environment.
  • Make a meaningful impact by helping to build and strengthen families across the globe.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
email managementschedulingclient communicationlead trackingdata entrypayroll processingworkshop coordinationfollow-up managementExcelMindbody Booking Software
Soft skills
written communicationverbal communicationdetail-orientedpunctualpersonableorganizational skillstime managementteam collaborationadaptabilitycustomer service