Villa

Contracts & Compliance Manager

Villa

full-time

Posted on:

Location Type: Remote

Location: California • Colorado • United States

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Salary

💰 $101,830 - $120,000 per year

About the role

  • Draft, review, and negotiate design-build construction agreements, subcontractor agreements, consulting and vendor agreements, owner representation agreements, NDAs, and scopes of work.
  • Process redlines and contract revisions under attorney supervision, ensuring accurate turnaround and clear communication of changes to internal stakeholders.
  • Manage contract execution through DocuSign, including routing for signature, tracking pending signatures, and maintaining organized records.
  • Own the contract lifecycle for vendor and subcontractor relationships, including renewal tracking, amendments, and terminations.
  • Manage the process for obtaining and tracking mechanic's lien releases from subcontractors and vendors.
  • Manage subcontractor enrollment in and compliance with Owner Controlled Insurance Programs (OCIP) and Project-Specific Insurance Programs (PSIP), coordinating with brokers and the construction team to ensure timely enrollment and compliance.
  • Maintain Villa’s and its affiliate’s general contractor licenses in multiple states, including tracking renewal deadlines, coordinating continuing education requirements, and submitting applications.
  • Manage corporate entity records and filings through Filejet, including annual reports, registered agent updates, and foreign qualifications.
  • Support the development, annual review, and training of company compliance policies and standard operating procedures.
  • Work in Procore and DocuSign or other project management software to manage construction contract workflows, documentation, and subcontractor compliance tracking.

Requirements

  • 5+ years of experience in contract administration, compliance, or paralegal work, preferably in construction, real estate development, or a related industry.
  • Self-starter who thrives in a remote environment and can manage multiple deadlines and competing priorities.
  • Familiarity with design-build construction contracts (such as AIA) and construction subcontractor agreements.
  • Strong affinity for technology, including experience with or a willingness to learn, implement, and use contract lifecycle management software and legal AI tools.
  • Exceptional organizational skills with strong attention to detail and follow-through.
  • Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and levels of seniority. Proactive communicator who keeps stakeholders informed and escalates issues appropriately.
  • Proficiency with DocuSign, Word, Excel, Google Suite, Procore or similar construction management software, and task management tools.
  • Willingness to learn. If you do not have all the experience listed but are high-horsepower and love to dive into new and complex projects, this is for you.
  • Interest in contributing to solving social issues, particularly in housing and real estate.
Benefits
  • comprehensive benefits program featuring high-quality healthcare
  • retirement savings plans
  • up to 16 weeks of paid parental leave

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
contract administrationcomplianceparalegal workdesign-build construction contractssubcontractor agreementscontract lifecycle managementmechanic's lien releasesinsurance program compliancerecord managementpolicy development
Soft skills
self-starterorganizational skillsattention to detailwritten communicationverbal communicationcollaborationproactive communicationability to manage multiple deadlinesability to handle competing prioritieswillingness to learn