Vi

Executive Assistant to Management – Executive Assistant

Vi

full-time

Posted on:

Location Type: Office

Location: Hamburg • Germany

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About the role

  • You are the right hand to management and actively support on operational matters
  • You prepare decision-making materials, conduct research and analyze data – your work has a direct impact
  • You create clear, compelling presentations and reports
  • You organize meetings, prepare them substantively, attend and document the outcomes
  • You ensure a smooth day-to-day office operation and welcome our business partners with professionalism and warmth
  • You coordinate appointments and travel efficiently and communicate confidently in German and English

Requirements

  • A completed commercial vocational qualification with several years of professional experience, or a successfully completed degree in business administration
  • Discretion, loyalty and a high sense of responsibility when handling confidential information
  • Very good MS Office skills – especially Excel and PowerPoint
  • Strong organizational skills, a structured work style and a solution-oriented approach
  • Excellent written and spoken German and good English skills
Benefits
  • Employee share program (VINCI): participate in the company’s success and build wealth
  • Up to 50% remote work: genuine flexibility
  • In-house collective agreement including special payments
  • Free learning support for employees’ children: tutoring from grade 5 via video and chat
  • In-house Academy: clear professional and personal development opportunities
  • Employee referral bonus: up to €3,000 for successful referrals
  • 30 days’ vacation | Childcare allowance & special leave | Corporate fitness program | Bike leasing | Supplemental health insurance | Mental health support | Employee discounts | Welcome Day & expert network | Company pension scheme | Company events
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data analysispresentation creationreport writingmeeting organizationappointment coordinationtravel coordinationMS OfficeExcelPowerPoint
Soft Skills
discretionloyaltyresponsibilityorganizational skillsstructured work stylesolution-oriented approachcommunicationprofessionalismwarmth
Certifications
commercial vocational qualificationdegree in business administration