VFC Lightning Protection

Payroll

• Prepare and process payroll using Procore, ADP and Netsuite, ensuring accuracy and compliance, while meeting payroll deadlines.
• Apply job costing accurately.
• Maintain and update employee payroll and HR records, process routine changes, interact with employees via email and phone to quickly and professionally resolve issues.
• Assist with benefits.
• Process garnishment requests, including child support.
• Support audits.
• Prepare and submit OCIP reports to our customers.
• Assist the Payroll Manager with payroll processing.
• Be a contributing member of the company back-office team.
• Perform other tasks as assigned by the controller.

Payroll Specialist

Project Manager

• Collect, verify, and record daily crew hours for all field technicians and subcontractors assigned to the project.
• Enter and reconcile time data in the company ERP system (NetSuite) and applicable project management platforms in a timely manner.
• Identify and escalate any discrepancies in hours, classifications, or cost codes to the Project Manager immediately.
• Maintain a daily crew count log including craft classifications, headcounts by trade, and overtime tracking.
• Prepare and distribute daily field reports summarizing work completed, crew deployment, safety incidents, weather conditions, and any work stoppages.
• Compile weekly progress summaries for Project Manager and senior leadership review.
• Maintain a complete and organized project log, including meeting minutes, RFIs, submittals, and correspondence.
• Prepare, track, and file all quality control inspection reports, including grounding and bonding verification records and installation checklists per NFPA 780 and project specifications.
• Coordinate with field supervision to ensure required inspections are scheduled, completed, and documented before work is covered or concealed.
• Maintain a deficiency and punch-list log; track open items to closure in coordination with the Project Manager.
• Photograph completed work at key milestones and maintain an organized digital photo log tied to project phases and work areas.
• Maintain real-time updates in Procore including daily logs, RFIs, submittals, drawing revisions, and document transmittals.
• Upload and manage as-built drawings, inspection reports, test records, and closeout documentation throughout the project lifecycle.
• Coordinate Procore access and training for field personnel as needed; ensure data integrity across all project modules.
• Track and process subcontractor documentation, insurance certificates, and compliance requirements through Procore.
• Monitor project budgets against actual costs on a weekly basis; prepare variance reports and flag overruns to the Project Manager.
• Assist in tracking project costs by cost code, including labor, material, and subcontractor expenditures, ensuring alignment with the approved project budget.
• Assist with preparation of owner billing applications, schedule of values updates, and supporting documentation.
• Process and code field-related invoices, material receipts, and packing slips; route for Project Manager approval.
• Maintain a comprehensive rental equipment log tracking all rented tools, lifts, compressors, trailers, and related equipment on-site, including vendor, rental period, rates, and return dates.
• Coordinate equipment deliveries, pick-ups, and exchanges with rental vendors to minimize idle time and excess charges.
• Reconcile rental invoices against the equipment log monthly; verify rates and days-on-rent prior to approval.
• Ensure all on-site equipment has current inspection tags, safety certifications, and operator qualification records on file.
• Receive, verify, and document material deliveries against purchase orders; notify Project Manager of shortages, overages, or damaged goods.
• Maintain a material on-hand log and coordinate with the office procurement team to ensure adequate supply levels for scheduled work activities.
• Assist with coordination of laydown areas, material staging, and site logistics in collaboration with the General Contractor’s site team.
• Serve as the on-site point of contact for day-to-day coordination with the General Contractor, Electrical Contractor, and other trades regarding schedule, access, and field issues.
• Manage project filing systems (physical and electronic), ensuring all documents are current, accessible, and retained per VFC document control standards.
• Attend and document project meetings; distribute meeting minutes within 24 hours of meeting completion.
• Perform other duties as assigned by the Project Manager in support of successful project delivery.

Payroll Specialist

Project Coordinator