Project Coordinator

VFC Lightning Protection

Project Coordinator providing day-to-day administrative support for construction project at QTS Data Centers in Eagle Mountain. Ensuring documentation accuracy and assisting Project Manager with coordination tasks.

Posted 6/23/2026full-timeEagle Mountain • Utah • 🇺🇸 United StatesJuniorMid-Level💰 $25 - $35 per hourWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Collect, verify, and record daily crew hours for all field technicians and subcontractors assigned to the project.
Enter and reconcile time data in the company ERP system (NetSuite) and applicable project management platforms in a timely manner.
Identify and escalate any discrepancies in hours, classifications, or cost codes to the Project Manager immediately.
Maintain a daily crew count log including craft classifications, headcounts by trade, and overtime tracking.
Prepare and distribute daily field reports summarizing work completed, crew deployment, safety incidents, weather conditions, and any work stoppages.
Compile weekly progress summaries for Project Manager and senior leadership review.
Maintain a complete and organized project log, including meeting minutes, RFIs, submittals, and correspondence.
Prepare, track, and file all quality control inspection reports, including grounding and bonding verification records and installation checklists per NFPA 780 and project specifications.
Coordinate with field supervision to ensure required inspections are scheduled, completed, and documented before work is covered or concealed.
Maintain a deficiency and punch-list log; track open items to closure in coordination with the Project Manager.
Photograph completed work at key milestones and maintain an organized digital photo log tied to project phases and work areas.
Maintain real-time updates in Procore including daily logs, RFIs, submittals, drawing revisions, and document transmittals.
Upload and manage as-built drawings, inspection reports, test records, and closeout documentation throughout the project lifecycle.
Coordinate Procore access and training for field personnel as needed; ensure data integrity across all project modules.
Track and process subcontractor documentation, insurance certificates, and compliance requirements through Procore.
Monitor project budgets against actual costs on a weekly basis; prepare variance reports and flag overruns to the Project Manager.
Assist in tracking project costs by cost code, including labor, material, and subcontractor expenditures, ensuring alignment with the approved project budget.
Assist with preparation of owner billing applications, schedule of values updates, and supporting documentation.
Process and code field-related invoices, material receipts, and packing slips; route for Project Manager approval.
Maintain a comprehensive rental equipment log tracking all rented tools, lifts, compressors, trailers, and related equipment on-site, including vendor, rental period, rates, and return dates.
Coordinate equipment deliveries, pick-ups, and exchanges with rental vendors to minimize idle time and excess charges.
Reconcile rental invoices against the equipment log monthly; verify rates and days-on-rent prior to approval.
Ensure all on-site equipment has current inspection tags, safety certifications, and operator qualification records on file.
Receive, verify, and document material deliveries against purchase orders; notify Project Manager of shortages, overages, or damaged goods.
Maintain a material on-hand log and coordinate with the office procurement team to ensure adequate supply levels for scheduled work activities.
Assist with coordination of laydown areas, material staging, and site logistics in collaboration with the General Contractor’s site team.
Serve as the on-site point of contact for day-to-day coordination with the General Contractor, Electrical Contractor, and other trades regarding schedule, access, and field issues.
Manage project filing systems (physical and electronic), ensuring all documents are current, accessible, and retained per VFC document control standards.
Attend and document project meetings; distribute meeting minutes within 24 hours of meeting completion.
Perform other duties as assigned by the Project Manager in support of successful project delivery.

Requirements

What you’ll need

High school diploma or GED required; Associate’s degree or higher in Construction Management, Business Administration, or a related field preferred.
Minimum 2 years of experience in construction project coordination, field administration, or a closely related role.
Proficiency with Procore (or similar construction management software) is a huge plus but not required; Procore certification is a plus.
Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems (NetSuite preferred) is a plus.
Excellent organizational skills with a demonstrated ability to manage multiple priorities simultaneously in a fast-paced construction environment.
Strong verbal and written communication skills; ability to interact professionally with owners, contractors, and VFC leadership.
Self-motivated and detail-oriented; capable of working independently in an office trailer environment with minimal direct supervision.
OSHA 10-hour construction certification required, will be supplied by VFC.
Must have reliable transportation; valid driver’s license with acceptable driving record required.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account VFC Lightning Protection Website LinkedIn All Job Openings 201 - 500 employees Founded 1985 🤝 B2B 🔧 Hardware ⚡ Energy B2B
Hardware
Energy VFC Lightning Protection is a B2B provider of lightning protection, grounding systems, and surge suppression products and engineering services. The company designs, certifies, and implements turnkey lightning protection and grounding solutions for facilities, infrastructure, and industrial customers, and offers smart real-time lightning detection and grounding health monitoring. With over 40 years of experience and a Lyncole division, VFC supplies industrial-grade hardware (UL 1449-certified devices) and science-driven grounding systems to protect critical operations and reduce downtime. Project Coordinator Job not on LinkedIn 🔥 33 minutes ago 🏢 Eagle Mountain – Onsite 💵 $25 - $35 / hour ⏰ Full Time 🟢 Junior 🟡 Mid-level 👷‍♀️ Project Manager 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Collect, verify, and record daily crew hours for all field technicians and subcontractors assigned to the project.
Enter and reconcile time data in the company ERP system (NetSuite) and applicable project management platforms in a timely manner.
Identify and escalate any discrepancies in hours, classifications, or cost codes to the Project Manager immediately.
Maintain a daily crew count log including craft classifications, headcounts by trade, and overtime tracking.
Prepare and distribute daily field reports summarizing work completed, crew deployment, safety incidents, weather conditions, and any work stoppages.
Compile weekly progress summaries for Project Manager and senior leadership review.
Maintain a complete and organized project log, including meeting minutes, RFIs, submittals, and correspondence.
Prepare, track, and file all quality control inspection reports, including grounding and bonding verification records and installation checklists per NFPA 780 and project specifications.
Coordinate with field supervision to ensure required inspections are scheduled, completed, and documented before work is covered or concealed.
Maintain a deficiency and punch-list log; track open items to closure in coordination with the Project Manager.
Photograph completed work at key milestones and maintain an organized digital photo log tied to project phases and work areas.
Maintain real-time updates in Procore including daily logs, RFIs, submittals, drawing revisions, and document transmittals.
Upload and manage as-built drawings, inspection reports, test records, and closeout documentation throughout the project lifecycle.
Coordinate Procore access and training for field personnel as needed; ensure data integrity across all project modules.
Track and process subcontractor documentation, insurance certificates, and compliance requirements through Procore.
Monitor project budgets against actual costs on a weekly basis; prepare variance reports and flag overruns to the Project Manager.
Assist in tracking project costs by cost code, including labor, material, and subcontractor expenditures, ensuring alignment with the approved project budget.
Assist with preparation of owner billing applications, schedule of values updates, and supporting documentation.
Process and code field-related invoices, material receipts, and packing slips; route for Project Manager approval.
Maintain a comprehensive rental equipment log tracking all rented tools, lifts, compressors, trailers, and related equipment on-site, including vendor, rental period, rates, and return dates.
Coordinate equipment deliveries, pick-ups, and exchanges with rental vendors to minimize idle time and excess charges.
Reconcile rental invoices against the equipment log monthly; verify rates and days-on-rent prior to approval.
Ensure all on-site equipment has current inspection tags, safety certifications, and operator qualification records on file.
Receive, verify, and document material deliveries against purchase orders; notify Project Manager of shortages, overages, or damaged goods.
Maintain a material on-hand log and coordinate with the office procurement team to ensure adequate supply levels for scheduled work activities.
Assist with coordination of laydown areas, material staging, and site logistics in collaboration with the General Contractor’s site team.
Serve as the on-site point of contact for day-to-day coordination with the General Contractor, Electrical Contractor, and other trades regarding schedule, access, and field issues.
Manage project filing systems (physical and electronic), ensuring all documents are current, accessible, and retained per VFC document control standards.
Attend and document project meetings; distribute meeting minutes within 24 hours of meeting completion.
Perform other duties as assigned by the Project Manager in support of successful project delivery. 🎯 Requirements
High school diploma or GED required; Associate’s degree or higher in Construction Management, Business Administration, or a related field preferred.
Minimum 2 years of experience in construction project coordination, field administration, or a closely related role.
Proficiency with Procore (or similar construction management software) is a huge plus but not required; Procore certification is a plus.
Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems (NetSuite preferred) is a plus.
Excellent organizational skills with a demonstrated ability to manage multiple priorities simultaneously in a fast-paced construction environment.
Strong verbal and written communication skills; ability to interact professionally with owners, contractors, and VFC leadership.
Self-motivated and detail-oriented; capable of working independently in an office trailer environment with minimal direct supervision.
OSHA 10-hour construction certification required, will be supplied by VFC.
Must have reliable transportation; valid driver’s license with acceptable driving record required. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

construction project coordinationfield administrationtime data reconciliationquality control inspectioncost trackinginvoice processingequipment log managementmaterial delivery verificationdocument controlproject filing systems

Soft Skills

organizational skillscommunication skillsself-motivateddetail-orientedability to manage multiple prioritiesprofessional interactionindependent workteam coordinationproblem-solvingtime management

Certifications

OSHA 10-hour construction certificationProcore certification