VetsEZ

Project Coordinator

VetsEZ

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • Monitor and track all deliverables outlined in client contracts, subcontracts, and Performance Work Statement (PWS).
  • Maintain a deliverables calendar and ensure all deadlines are met.
  • Collect, review, and format deliverable materials for accuracy, completeness, and compliance with contract requirements.
  • Coordinate with project managers, technical teams, and subject matter experts to gather necessary inputs.
  • Submit deliverables to clients through required systems (portals, email, or other methods).
  • Maintain detailed records of submissions, approvals, and feedback for audit and compliance purposes.
  • Communicate deliverable requirements and status updates to stakeholders proactively.
  • Assist in preparing progress reports, status summaries, and compliance documentation.
  • Support contract closeout by ensuring all deliverables are finalized, accepted, and archived.
  • Identify risks or issues that may impact deliverable quality or timelines and escalate as needed.
  • Organize, attend, and participate in stakeholder meetings.
  • Document and follow up on important actions and decisions from meetings.
  • Prepare necessary presentation materials for meetings.
  • Provide administrative support as needed.
  • Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Take on additional tasks as needed.

Requirements

  • Bachelor's degree in Engineering, Computer Science, Systems, Business Administration, Contract Management, or related scientific/technical discipline is required.
  • 3+ years of experience in Information Technology related projects or education.
  • 3+ years of experience with life cycle and project management methodologies.
  • 2+ years of experience in contract administration, project coordination, or deliverables management.
  • Familiarity with government contracting, compliance standards, or regulated industries and software development is preferred.
  • Strong organizational skills with the ability to manage multiple deadlines simultaneously.
  • Excellent attention to detail and accuracy.
  • Strong leadership and customer service skills.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite, SharePoint, and contract management tools.
  • Knowledge and experience with formal delivery methodologies SAFe, Agile, Scrum, etc.
  • Experience interfacing with senior-level stakeholders.
  • Deadline-driven and proactive.
  • Strong collaboration and coordination abilities.
  • Process-oriented with excellent record-keeping skills.
  • Ability to work independently and as part of a cross-functional team.
  • Problem-solving mindset with focus on compliance and client satisfaction.
  • Experience in Healthcare IT.
  • Must be able to obtain a government security clearance.
  • Candidate must reside within the continental US.
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