Versapay

Administration Specialist

Versapay

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $75,000 - $85,000 per year

About the role

  • Manage and coordinate complex calendars for 5 Senior Leaders, ensuring scheduling conflicts are resolved proactively.
  • Coordinate domestic and international travel, including itineraries, changes, and contingencies with precision.
  • Prepare, submit, and reconcile expense reports accurately and on time (up to 10% travel required).
  • Maintain systems, processes, and documentation that improve efficiency and clarity.
  • Take ownership of ad hoc projects as needed, driving them from conception to completion independently.
  • Serve as a key point of contact, maintaining great communication flow between leadership and internal/external stakeholders. Handle sensitive information with discretion and professionalism.
  • Multitask effectively in a dynamic, high-velocity environment where priorities can shift rapidly.

Requirements

  • 3-4 years of administrative experience, specifically handling high-volume coordination.
  • Strong Outlook skills and general computer literacy.
  • High degree of integrity, discretion, and trustworthiness.
  • Travel 10-15% as needed.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationexpense report reconciliationproject management
Soft Skills
communicationdiscretionintegritytrustworthinessmultitasking