HR Operations Coordinator
Versant Power
full-time
Posted on:
Location Type: Office
Location: Bangor • Maine • United States
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About the role
- Provide comprehensive operational and administrative support across all areas of Human Resources, including HR systems, onboarding, offboarding, benefits administration, payroll support, compliance, and employee communications.
- Maintain and update employee data in HRIS, ensuring accuracy, integrity, and audit readiness.
- Perform HRIS data entry, audits, and standard reporting as needed.
- Support compliance with federal and state employment regulations.
- Serve as a first point of contact for employee and leader inquiries via HR and Payroll channels.
- Support employees with ADP self-service navigation and basic transactions; escalate complex issues as appropriate.
- Partner with Payroll to ensure accurate and timely payroll processing through proper HRIS data maintenance.
- Respond to external information requests in accordance with confidentiality guidelines.
- Manage incoming HR mail and correspondence.
- Support benefits administration, including open enrollment coordination and employee inquiries.
- Reconcile benefit enrollments with vendor invoices and process payments.
- File First Report of Injury and maintain workers’ compensation documents.
- Support recruitment activities, including interview scheduling and pre-employment coordination.
- Support HR initiatives, audits, training programs, and open enrollment activities.
- Serve as administrator for HR intranet content updates in collaboration with Communications & Brand.
- Support system restoration efforts as required.
Requirements
- Associate’s degree in Human Resources, Business Administration, or a related field required, or equivalent combination of education and experience (typically four (4) years of relevant experience in lieu of a degree).
- HR certification preferred.
- 3+ years of experience in HR operations, HRIS administration, payroll, or a related function preferred.
- Experience with HRIS systems such as ADP, FIS, UKG, or Paycom preferred.
- Proficiency in Microsoft Office, particularly Excel, required.
- Valid Maine driver’s license required.
Benefits
- Tobacco-free, drug-free, and fragrance-free workplace.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
HRIS administrationpayroll processingdata entryauditsreportingbenefits administrationrecruitment activitiesopen enrollment coordinationworkers’ compensation managementemployee communications
Soft Skills
operational supportadministrative supportcommunicationproblem-solvingconfidentialitycollaborationcustomer serviceattention to detailorganizational skillstime management
Certifications
HR certification